Project Coordinator

Job description

Hyde Park Campus

86653 Polsky Center

About the Unit

Job Information

Job Summary:

As an integral part of an Intellectual Property Portfolio team, manage all administrative, procedural, and inventor issues related to an intellectual property portfolio. Supervise and participate in patent prosecution and license agreement activity within the portfolio to support commercialization efforts. Be responsible for meeting and monitoring the satisfaction of government compliance for intellectual property within the assigned portfolio. Possesses knowledge of patent prosecution and has the ability to work on patent portfolios with minimal supervision and guidance.


  • Review and manage all patent related correspondence.Maintain the patent docket, correspond with law firms, and coordinate with Project Managers and licensees to insure that deadlines are met.Review and approve all legal bills.
  • Manage the ongoing administration of license agreements: draft standard legal documents, monitor status of agreements, maintain license docket, maintain files, correspond with licensees to monitor compliance with agreements.
  • Monitor cash flow from licensees for amount and timing.
  • Identify, review, and manage all government and private sponsor compliance requirements and time lines.
  • Assist Managers with marketing campaigns, mailings, databases, and related correspondence.
  • Manage receipt of invention disclosures, guarantee compliance with University requirements, document appropriate information in University databases.
  • Coordinate and document disclosure elections and releases.
  • Maintain and produce enterprise-wide reports as requested.

  • Understanding of university technology transfer
  • Experience with legal documents, specifically intellectual property
  • Excellent computer skills
  • Attention to detail with clear understanding of how to prioritize workload appropriately
  • Excellent interpersonal, verbal and written communications and analytical skills
  • Ability to work well under pressure and manage multi-task projects required
  • Excellent customer service and relationship skills
  • Assist intellectual portfolio team by establishing and maintaining direct and independent relationships with inventors, legal counsel, prospective and actual licensees and colleagues
  • Participate in special projects to continuously improve business processes throughout the department
  • Ability to work independently with a high degree of initiative
  • Ability to work as part of a team
  • Ability to maintain confidentiality

Additional Requirements

Education, Experience, and Certifications:
  • Bachelor's Degree required
  • Advanced Degree preferred
  • Experience in university technology transfer preferred
  • At least 3 years of related work experience required

Required Documents:

(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)
  • Resume
  • Cover Letter

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 3/3/2018
Application Due: 5/2/2018
Work Type: