Assistant Director of Annual Giving

Job description

University of Puget Sound

Assistant Director of Annual Giving

Job ID: 3975

Location: VP for Univ Relations Office

Full/Part Time: Full-Time


Position Description:
The assistant director manages and directs the fundraising and volunteer activity of a range of Alumni Fund Class Agent volunteers, of Parents Fund Committee volunteers, of Faculty and Staff Fundraising Committee members. The assistant director works with associates within university relations and across campus in order to achieve increased levels of expendable annual support from alumni, parents, and friends of the university. The assistant director oversees and directly contributes to the solicitation efforts for the Puget Sound Alumni, Parents, and Friends Funds. The assistant director reports to the Director of Annual Giving.

    Actively manage a full range of Puget Sound classes. Recruit, orient, and support all volunteers within a class range as they seek to raise money for the Puget Sound Alumni Fund. Work with the head class agent or reunion gift chair in each class to coordinate the class's fundraising appeals and telephone solicitation efforts. Communicate regularly with class agents and class gift committee members about their assignments, results, and successes. Establish preliminary dollar and participation goals for each class within assigned class range, identify top prospects, and develop class- and individual-based solicitation strategies. Prepare appropriate classes for entry into five-year reunion cycles well in advance of the reunion year itself. Personally visit to recruit and/or solicit alumni in the assigned class years.

  • Manage and direct the Puget Sound Parents Fund.
  • Meet all Parents Fund goals.
  • Draft all appeals and solicitations for the Parents Fund.
  • Compile, analyze, and report all Parents Fund data.
  • Manage the Parents Fund Committee.
  • Work with members of the committee to solicit all eligible current and past parents.
  • Develop and prepare all Parents Fund volunteer materials.
  • Facilitate and conduct volunteer training.
  • Maintain detailed records of volunteer recruitment, management, and solicitation efforts.
  • Assist with the identification of Parents Fund Committee leaders and members.
  • Work with the assistant director of alumni and parent relations to coordinate the activities of the Parents Fund Committee members and the Parents Council.
  • Provide back-up support for data entry and mailings if needed.
    Oversee all activities of the Faculty and Staff Fundraising Committee, including the development of two direct mail appeals annually. Identify and recruit additional Faculty and Staff Fundraising Committee volunteers as appropriate. Develop professional and meaningful activities for the Faculty and Staff Fundraising Committee that engage volunteers in the fundraising efforts of the university relations office.
    Achieve annual personal visit, recruitment, and solicitation goals while making a minimum of 50 visits and 40 solicitation calls annually. Create tactical plans and develop annual goals and objectives for assigned fundraising programs. Provide assistance, as appropriate, in developing computerized reports and forms needed to support assigned fundraising programs. Maintain appropriate records and prepare follow-up analyses of all personal visit and solicitation efforts. Participate in other annual giving and university relations activities as requested or required including, but not limited to, attendance at university functions and personal solicitation of donors. Other duties as assigned by the Director of Annual Giving.

Supervisory Responsibilities
This position has no supervisory responsibilities
Budget Responsibilities
This position has no budget responsibilities
  • A bachelor's degree.
  • The ability to work independently, solve problems, handle confidential information, and navigate sensitive situations; Strong interpersonal leadership and communication skills; Strong organizational and planning skills for balancing multiple projects and tasks; Diverse knowledge of fundraising principles; Experience in managing professional relationships with peers; Experience with direct mail solicitations, Experience recruiting, training, and motivating volunteers; Supervisory experience; Experience with direct mail solicitations; The ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, parents, faculty, staff, students, and friends of the college; Strong analytical and technical aptitude with attention to detail; Working knowledge of computers and computer software programs such as Microsoft Word, PowerPoint, Excel as well as constituent relations software such as Millennium Ability to respectfully work, communicate and provide leadership within a diverse campus community.

Diversity Statement:
  • We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
  • We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
  • We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit:
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
This position is exempt from the provisions of the Fair Labor Standards Act.
Puget Sound offers a generous benefits package. For more information, visit:
Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Interested individuals are encouraged to submit application materials no later than March 21, 2018 to ensure consideration.
Required Documents:
Applications submitted without the required attachments will not be considered.
  • Resume
  • Letter of Interest

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
The University of Puget Sound is an equal opportunity employer.

How to Apply
For complete job description and application instructions, visit:

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" ( to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA





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Job No:
Posted: 3/2/2018
Application Due: 4/9/2018
Work Type: