Program Manager, IBS

Location
Washington, D.C.
Posted
Mar 02, 2018
Institution Type
Four-Year Institution


I. JOB OVERVIEW

Job Description Summary:

The Program Manager for the Institute for Biomedical Sciences (IBS) provides oversight and support to the Director and Graduate Program Directors of the participating PhD programs. The Program Manager is a public-facing representative of the program and SMHS and strong, positive communications are essential. The Program Manager manages the day-to-day activities of the Institute, including the proactive organization of recruiting events, PhD student orientation and progression through the program, and tracking outcomes. In addition, the Program Manager is responsible for supporting the Graduate Program Directors and associated Course Directors as needed to carry out all IBS program professional and course-related functions

Duties include:

• Develops and maintains strong strategic working partnerships (internal and external) in support of projects, communications, program development, community relationships and joint initiatives as they relate to the IBS.
• Collaborates with the IBS Director, Graduate Program Directors and associated Course Directors to develop innovative solutions that leverage the strengths of IBS. Act as liaison for IBS in the Director's absence. Team up with Graduate Program Directors and departmental administrators at every site for PhD training. Interactions with GW University administrators in Graduate Studies.
• Manage financial and academic student issues, including processing tuition awards and stipend requests, reconciling student account issues, assisting with student registration, class scheduling, and grade requests. Essential communications with the IBS Director, and Research Administration financial staff.
• Organize recruiting events, including records of graduate fairs, development of promotional material, visiting faculty, creating schedules to support students meeting with faculty for interviews.
• Maintain financial accounting for the IBS budget, including processing payment requests, tracking expenditures, reporting monthly budget performance and reconciling monthly expenses, and preparation of the annual budget for review and approval by the Fiscal Manager and the Dean.
• Manages meetings, seminars, conferences and a variety of other functions for faculty and students within the IBS.
• Oversee the University Target X application system and reporting, development of the IBS databases, and interface with the research training relational database to provide reports and statistical information for each year recruiting cycle, PhD mentors, and time to degree and tracking outcomes.
• Produce correspondence and reports, IBS policies and procedures, files, and archives while enforcing accountability and confidentiality on all procedures.
• Supervise additional administrative staff. This role involves management duties, such as: supervising the IBS Administrative Assistant, approving payroll on a bi-weekly basis, and approving time-off requests and work schedules.
• Other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

-Excellent oral and written communication skills are necessary.

-Proficiency in MS Office, particularly in Excel and Access, is required.

-Basic HTML and website management skills.


II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Academic Affairs Sub-Family Program Administration Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S007002 Job Open Date: 02/14/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.


Posting Specific Questions
Required fields are indicated with an asterisk (*).



    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2




    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2

    PI101420593

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