Venue Operations Associate

Washington, D.C.
Mar 02, 2018
Institution Type
Four-Year Institution


Job Description Summary:

The Division of External Relations is seeking a Venue Operations Associate. This position reports to the Managing Director of Venue Administration.

Responsibilities include:
Evaluates and submits necessary work orders for maintenance issues as it relates to their assigned shift. Maintains accurate records on the status of all projects initiated. Responsible for the oversight of a variety of services and employees during assigned shift. Ensures that all requirements for clients and their associated events as well as the various groups, students, faculty and staff are being addressed.

Manages and oversees outside vendors and contractors, ensuring that all University guidelines and policies are being followed and timelines adhered to.

Is aware of all activities in the buildings and provides management support to clients. Serves as a liaison between the University community, outside clients and the various departments.

Responsible, as the management contact for the University Police Department, to ensure the safety and security of all patrons in addition to providing any required support with respect to emergency responsiveness.

Acts as the management contact for event related issues that may include Audio Visual, safety, housekeeping, meeting room set ups, catering and contractors. Coordinates repairs and maintenance of equipment, including the recommendations for replacements or new purchases. Adheres to all University energy conservation initiatives and take actions to support each endeavor.

Upon request, assists with the development and implementation of the building operation schedule for full time and student staff and training for operationally related assignments. Escalates and coordinates information and action steps as needed.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: External Relations Family Comm, Mktg & Media Sub-Family Venue Management Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Tuesday through Saturday occasional nights and weekends Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S007009 Job Open Date: 02/15/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * What is the highest level of education that you have obtained?
    (Open Ended Question)
  2. * What is your expected salary range?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents


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