Clerk, Grant - Title V MALLs

Job Title Clerk, Grant - Title V MALLs
Job ID 997164
Location North Campus
Full/Part Time Full-Time
Regular/Temporary Temporary

Job Details

Job Family
STAFF - Support Non-Exempt (SNE)
$13.54 - $16.92
Grant - Title V MALLs
Reports To
Grant Director
Closing Date
Open Until Filled
FLSA Status

Job Summary

The Clerk of the MALLs (Multidisciplinary Academic Learning Lounges) Grant provides clerical support with the daily operations and coordination of the grant program activities and objectives. Temporary grant funded position.

Duties & Responsibilities

  • Performs clerical duties to support day-to-day office operations of MALLs
  • Maintains documentation of the operations of the grant, which requires preparing and typing a variety of documents including correspondence, reports, budget worksheets and requisitions
  • Creates and maintains filing systems for three campus locations which include multi-campus departmental records, personal logs, program filing systems, database management and student records
  • Maintains attendance and payroll records for full-time employees, part-time staff and student assistants
  • Maintains budget including controlling purchases of equipment and supply inventories
  • Prepares grant related Disbursement Requests and Department Requisitions such as travel reimbursements, purchasing and other Accounts Payable functions
  • Assists with special projects and promotional activities of the MALLs
  • Answers telephones, screens callers, directs phone calls and relay messages
  • Ensures that proper procedures are followed for Agreement of Services Contracts for external partners and contractors
  • Assists with scheduling appointments
  • Performs other duties as assigned

Minimum Requirements

  • High School Diploma or G.E.D. equivalent from a regionally accredited institution and two (2) years of experience in clerical work; Associate's Degree from a regionally accredited institution and one (1) year of related experience including or supplemented by college courses in business practices or any equivalent combination of experience and training
  • Knowledge and understanding of College organization, goals and objectives, policies and procedures, state rules and statutes
  • Knowledge of office practices and procedures and office equipment such as photocopier, printer, fax machine, and calculator
  • Proficiency in Microsoft Office applications and database programs
  • Possess excellent communication and customer service skills
  • Ability to efficiently and accurately write routine reports and correspondence
  • Ability to effectively communicate and work with a wide range of individuals and constituencies in a diverse community
  • Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
  • Ability to work a flexible schedule that may include evening and weekend assignments
  • Ability to travel to the various locations as needed
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff


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