Program Coordinator

Job description

Working Title: Program Coordinator

Position Type: University Managerial and Professional Staff

Department: Office of the Vice President for Student Affairs

Location: Charlottesville

Posting Date: 03-01-2018

Posting Summary:
The Division of Student Affairs is expanding its team through the addition of Program Coordinator (PC) positions in the Vice President's Office & Office of the University Dean of Students (ODOS) - Housing & Residence Life (HRL), Student Activities, & Multicultural Student Services (MSS). Candidates should specify for which position they are applying in their cover letter. There is a 3-year term on these positions with an end date of June 30, 2021.

The PC in the Office of the Vice President & Chief Student Affairs Officer will support other professionals on a wide variety of tasks. Programmatic responsibilities include assisting with the Meriwether Lewis Institute for Citizen Leadership, selection processes for student awards, fundraising initiatives & student outreach. The PC's student support responsibilities include informal/formal interaction with Meriwether Fellows & other Student Leaders. The PC's incident response responsibilities include administrative support for the Associate Vice President & Liaison to General Counsel.

The PC in MSS will work with the Director & Assistant Directors to support MSS (including Multicultural Student & LGBTQ Centers). Programmatic responsibilities include development & coordination of diverse programming, including outreach efforts, peer mentor programs, & heritage month celebrations, in collaboration with students & other stakeholders. The PC will contribute to the collection, monitoring & tracking of data to support data-driven decision-making. Student support responsibilities include strong advocacy for students coming from marginalized backgrounds. The PC will provide advice & support A/APA, Hispanic/Latinx, Native American, & Middle-Eastern student organizations (as assigned) on program development, budget, marketing, & organizational development. The PC's incident response responsibilities may include assisting with incident management & support in the wake of student incidents &/or crises.

The PC in Student Activities (SA) will work with SA staff to provide support for events & operations in facilities managed by the ODOS. Programmatic responsibilities include support for student events, including meeting with students & student groups, scheduling spaces, & assisting with execution. Student support responsibilities include working with student leaders who support facility operations & management in the University's student center. The PC's incident response responsibilities may include assisting with student support and continuity of University operations in the event of an emergency &/or related institutional closure.

The PC in HRL will assist with programming & case management. Programmatic responsibilities include assisting the Deans & Directors with the programming related to the undergraduate & graduate residential communities. This includes Resident Staff program guidance, assisting with facilities management, & program assessment. Student support responsibilities include advising the undergraduate Residence Staff Student Leaders and mentoring other resident staff members. The PC will meet with students to triage student issues; manage referrals, inquiries & documentation/follow up; & possibly manage low-level issues or general concerns in order to guide, mediate resolutions, or set expectations for future behavior. Incident response responsibilities comprise of case management, including oversight & tracking within the incident management database; assisting with follow up & case closure for the Deans; & helping to ensure consistency & clarity of case submissions by professionals and student staff. Data management, including analyzing, synthesizing, & reporting case data for Clery purposes as well as for planning & prevention as needed.

Required Knowledge, Skills and Abilities:
Strong commitment to the division's core values of academic rigor, diversity and inclusion, health and wellness, honor, public service and student self-governance; Demonstrated commitment to equity and diversity; and Strong oral and written communication skills.

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Job No:
Posted: 3/2/2018
Application Due: 5/1/2018
Work Type: