Contracts Administrator

Job description

Position Summary:

The Laboratory for Atmospheric and Space Physics LASP is a full-cycle space institute, combining all aspects of space exploration through our expertise in science, engineering, mission operation, data analysis, and education. LASP works heavily with NASA and other governmental agencies, commercial partners, as well as other research laboratories and institutions of higher learning. Under the supervision of the LASP Contracts and Compliance Manager, this position will assist in the administration of all LASP sponsored research agreements both contracts and grants and commercial agreements. These tasks may include, but are not limited to: the preparation, processing and execution of various contract actions, including nondisclosure agreements, contract/subcontract awards, grant awards/subawards and modifications, proposal submissions and associated certification/commitment forms, as well assisting in contract required reporting, to include annual government property reporting.

Job Duties:

Administrative Duties

• Work with the Contracts and Compliance Manager on all contract/program related items as directed.

• Work with Program Managers and Business Analysts to assist with matters related to processing Proposals/Business Development and contract administration matters.

• Communicate with Contracts personnel from various organizations.

• Communicate and correspond with various departments within LASP and the University as well as all customers, including Federal Agencies sponsored projects and commercial endeavors.

• File and organize all contract related documents as necessary.

• Attend program meetings as requested.

Proposal Support

• Coordinate and maintain proposal reviews and approvals before submittal, using internal procedure policy.

• Assist in the proposal preparation, packaging, routing and submission.

• File correspondence and other documents related to business development.

Contract/Sub-contract/Grant Support

• Process new contracts/subcontracts/grants/subawards for review and approval through various departments, as well as any associated modifications to existing awards.

• Process all requests/requirements related to travel, property purchases and disposition, as well as other similar authorizations, in order to ensure LASP compliance with existing terms and conditions.

• Create, organize, and maintain contract/grant files.

• Serve as liaison between LASP and the University's Office of Contracts and Grants.

• Send intra-university notifications as necessary of new contracts and send notifications of changes to existing contracts.

• Assist with correspondence follow-up and submission of contract reports and misc. documents as required.

• Assist in preparing and processing NDA's for review, coordinate for signatures, follow-up for fully executed copy.

• Maintain NDA database.

• Assist in processing of commercial End User Agreements, Subcontract Agreements and Professional Service Agreements.

• Maintain commercial user agreement database.

• Assist in tracking and preparation of government property reports.


Required Qualifications:

• Minimum three 3 years direct contract administration experience in either Government Contracts or University Contracts setting.

• The ability to recognize unusual non-routine situations and circumstances, assess and analyze issues and impacts, and provide alternative solutions.

• The ability to prioritize, work independently, and understand and apply policies and procedures in a high tempo environment and meet deadlines.

• The ability to prioritize, work independently, and understand and apply policies and procedures in a high tempo environment and meet deadlines.

• Excellent interpersonal skills, the ability to collaborate with varying levels of authority, reliability and enjoy working in a challenging and diverse work environment.

• Proficiency with Microsoft Office applications and SharePoint as well as ability to learn and use new software systems.

Due to U.S. Export Restrictions, only U.S. Citizens and Permanent Residents may apply.

Desired Qualifications:

Familiarity with US Export Control Regulations

Special Instructions to Applicants:The University of Colorado Boulder conducts background checks on all final applicants being considered for employment, prior to the issuance of an offer letter. The University of Colorado is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and an EPLS (Excluded Parties List System) check. The Immigration Reform and Control Act require that verification of employment eligibility be documented for all new employees by the end of the third day of work.

The University of Colorado is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy), disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment admissions, and educational programs. Inquires may be directed to the Boulder Campus Title IX Coordinator by calling 303-492-2127. In accordance with the Americans with Disabilities Act, alternative formats of this ad can be provided upon request for individuals with disabilities by contacting Human Resources at [email protected]

Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:Applicants must complete the Faculty/University Staff and EEO Data (application) form, and upload the following required documents: 1 - Cover Letter 2 - Curriculum Vitae This position is eligible for medical, dental and life insurance, retirement benefits programs, and is eligible for monthly vacation and sick leave accruals.

Job Category: Faculty

Primary Location: Boulder

Department: B0001 -- Boulder Campus - 10060 - Lab Atmos/Space Physics

Schedule: Full-time

Posting Date: Mar 1, 2018

Closing Date: Ongoing

Posting Contact Name: Freya Olson

Posting Contact Email: [email protected]

Position Number: 00744217





Diversity Profile: University



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Job No:
Posted: 3/2/2018
Application Due: 5/1/2018
Work Type: