Financial Assistant

Princeton, NJ
Mar 02, 2018
Institution Type
Four-Year Institution

Requisition # 2018-8537
Department Art Museum
Category Financial Services and Procurement
Full-Time / Part-Time Full-Time
Application Deadline


The Princeton University Art Museum, one of the nation's preeminent cultural institutions in an academic setting, seeks applications for the position of Museum Financial Assistant to join the Museum's Business Office providing diverse administrative support for the Museum. The successful candidate will have the opportunity to work within the context of an art museum that is intimate in scale yet expansive in scope, supporting one of the most dynamic exhibition programs on any college campus and a program of educational activities and events that continues to grow in energy and impact each year.

With collecting origins dating to the 1750s, the Princeton University Art Museum is one of the finest art museums in the country. Formally established in 1882, its collections feature over 100,000 works of art ranging from ancient to contemporary art and spanning the globe. Its collections of Chinese painting, the art of the ancient Americas, and photography are widely regarded as being among the world's richest. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum contributes to the development of critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.

To learn more about the Princeton University Art Museum, please visit


The Museum Financial Assistant will provide support to the Museum's central business office which oversees over $17 million in business activity. Under the supervision of the Assistant Manager of Financial and Personnel Operations, this position's primary responsibilities include: purchasing, domestic and foreign, via Princeton PeopleSoft Financial system, Marketplace web sites, and credit card transactions; acting as Museum Cashier preparing deposits for Museum Store, donation box, checks, and gifts; processing accounts payable vouchers and business expense reports; preparing journals and financial reports; reconciling museum revenues and vendor payments; assisting with budget preparation and monitoring budgets for variances; auditing Museum transactions for compliance with policies and procedures; acting as a Museum Time Collection Payroll Representative; and special projects.

The successful candidate will work closely with Museum staff and interact with multiple administrative and academic offices within the University including Human Resources, Facilities, Grants Administration, and the Office of Finance and Treasury. Experience working in a museum or university setting highly desirable.


Essential Qualifications:
  • Bachelor's degree with 2-5 year's work experience.
  • Strong computer skills and proficient in Microsoft Windows, Word and Excel.
  • Proficiency with entering purchase orders and paying invoices.
  • Ability to work independently and efficiently to produce consistent, high-quality results.
  • A high degree of organization, self-motivation, and great attention to detail is critical.
  • Excellent oral, written, and interpersonal communication skills.
  • Ability to multi-task and prioritize deadlines.

Preferred Qualifications:
  • Experience using Princeton University on-line systems including Princeton Prime, Concur, and Time Collection.
  • Experience with cash handling.
  • Experience in accounting or bookkeeping.
  • Interest in museums, art history, and visual culture.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 010

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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