Auxiliary Billing/Accounts Receivable Specialist

Tallahassee, FL
Mar 02, 2018
Institution Type
Four-Year Institution

Job ID: 42943

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 02/12/2018


Controller's Office / Auxiliary Accounting Receivable


This position is responsible for performing centralized tasks related to University billing and accounts receivable processing. Responsible for bringing additional auxiliaries' billing and accounts receivable processes into the financial ERP system.
Responsible for carrying out tasks related to University billing and accounts receivable processing, including payment receipt, payment application, accounts receivable, and dunning activities. Coordinates write-off requests and outstanding AR reports. Analyzes and monitors AR and Billing activities to ensure accuracy of data and compliance with Generally Accepted Accounting Principles and University policies and procedures. Serves as a representative of the University in correspondence with external customers and regularly interacts with department fiscal representatives. Assists in providing training and direction to University personnel regarding OMNI AR and Billing activities. Assists and advises University departments regarding AR/Billing transactions.
Responsible for bringing additional auxiliary department AR and Billing functions into the University's financial accounting system. Assists in analyzing business processes and completes implementation steps in coordination with Enterprise Resource Planning. Applies knowledge of multiple PeopleSoft OMNI Financials modules, including Project Costing, Contracts, Billing, Accounts Receivable, and Customer modules.
Ensures accuracy and integrity of auxiliary customer data. Performs auxiliary customer maintenance activities, including entry of new customers and periodic maintenance and clean-up of existing customer records. Maintains tax exempt information and other key indicators. Receives customer bankruptcy information and coordinates with applicable central offices to ensure appropriate action is taken.
Assists in special projects related to the management of Auxiliaries. Provides reports and recommendations to support continuous improvement of AR and Billing activity. Maintains documentation on AR/Billing procedures (internal and external).


Bachelor's degree in accounting, finance, or other related area and two years full-time experience; or a high school diploma/equivalent and six years of full-time experience.
Ability to demonstrate effective customer service skills.
Ability to communicate effectively verbally and in writing.
Ability to prioritize, organize, and perform multiple work assignments simultaneously.
Ability to compile, review, and reconcile data for accuracy, completeness, and compliance
Knowledge/experience in electronic data processing as it applies to fiscal and accounting activities
Experience compiling, reviewing, and reconciling data for accuracy, completeness, and compliance.
Proficiency in and the ability to apply Generally Accepted Accounting Principles (GAAP).


Experience with financial enterprise resource planning systems (such as PeopleSoft/OMNI or comparable systems)
Experience analyzing and documenting business processes.
Experience utilizing effective customer service skills.
Experience in accounts receivable and billing functions and/or customer maintenance.

Pay Plan

This is an A&P (Administrative and Professional) position.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at:


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