Associate Director of Events

Job description

Associate Director of Events

Stanford University

Job Number:

Stanford University School of Medicine was founded in 1858 with a mission to be a premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.

With over 2,000 faculty, each providing a unique mix of research, education and patient care effort, organized in 29 different departments and 9 different institutes and centers, supported by over 3,500 staff, occupying 2.5M square feet of academic space in over 80 buildings, and collectively generating about $2.4b in revenues, the Stanford University School of Medicine is a truly complex organization.

Stanford Medicine is the single brand used for 3 different entities: Stanford School of Medicine, Stanford Health Care, and Lucile Packard Children's Hospital. Stanford Medicine is led by a partnership among the Dean of the School of Medicine and Stanford's two hospital CEOs. Stanford Medicine's mission is: “Through innovative discovery and the translation of new knowledge, we improve human health locally and globally. We serve our community by providing outstanding and compassionate care. We inspire and prepare the future leaders of science and medicine.”

The Role:

Stanford University School of Medicine is seeking an Associate Director of Events to work closely with the Director of Events and Programs to contribute to the development of the overall event strategy for Stanford Medicine, at times in collaboration with the marketing and communications offices of the two hospitals and the University. This position will function as a key member within the Dean's Suite immediate staff.

Duties include:

  • Serve as a project manager of multiple activities, scope out project tasks/team assignments, and guide team to create work plans and schedules, monitor progress, and meet milestones.
  • Manage events that require cross-functional engagement with key staff across the organization, and with external stakeholders.
  • Oversee the management of event teams, vendors, and/or production consultants to produce quality, multi-faced events.
  • Maintain brand integrity and cohesiveness throughout all events interaction points, including the translation of the marketing messaging and communications within events. Identify opportunities for synergy and integration.
  • Represent the Stanford School of Medicine Dean's Office in cross-departmental meetings with senior-level staff and faculty.
  • Implement a continuous improvement process, including post-mortems, post-event questionnaires for guests, internal staff surveys, etc., whereby completed events are immediately triaged for successes as well as areas of improvement.
  • Work cross-departmentally, both internal and external to the Stanford School of Medicine Dean's Office, to prepare and manage complex program budgets.
* - Other duties may also be assigned
  • Proven ability to interact with and influence senior-level faculty and staff leadership.
  • 7 years of experience is preferred.

Bachelor's degree and seven years of relevant experience or combination of education and relevant experience.

  • Demonstrated history in creating innovative event planning strategies and successful event collaborations.
  • Excellent judgment and decisiveness, high integrity, enthusiasm, diplomacy, and tact.
  • Demonstrated ability to take initiative and ownership of projects.
  • Superior verbal and written communication skills.
  • Exceptional customer service skills with the ability to cultivate professional business partnerships.
  • Demonstrated competency in budget management, cost accounting and vendor contract relationships.
  • Demonstrated experience working independently and as part of a team.

Valid Non-Commercial Class California Driver's License.


  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Drive vehicle day and/or night with non-commercial license
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


May require some travel and working evenings and weekends.

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Job: Marketing

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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Job No:
Posted: 3/1/2018
Application Due: 4/9/2018
Work Type: