Accounts Payable Clerk
Working hours for this position consist of a maximum of 25 hours per week. Tuesday mornings are required. Remaining hours are to be spread over a three, four, or five-day weekly schedule. These hours to be agreed upon between the supervisor and employee at the onset of employment.
The Accounts Payable Clerk reports to the Manager of Accounts Payable and Payroll and is responsible for disbursement functions including the recording of vouchers, researching of statements and invoices, and responding to vendor and employee inquiries. Specifically, the Payroll-A/P Specialist performs the following duties:
- Researches invoices & purchase orders
- Prepares payment reports to run checks
- Prepares ad-hoc reports on vendors or accounts as required
- Responds to vendor inquiries
- Responds to voucher inquiries
- Provides professional internal and external customer service
- Signs, verifies, and distributes AP checks and signs AR checks weekly.
- Performs other related accounts payable duties as assigned by the supervisor.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Education and/or Experience:
High school diploma required. At least one year of data entry, cashiering, bookkeeping or related experience required.
Preferred Education and/or Experience:
Bookkeeping or accounting courses desirable. One year of accounts payable experience preferred. Associates degree in accounting or business preferred.
Ability to exhibit initiative and analytical skills in problem solving.
- Ability to work, plan and complete assignments independently.
- Ability to exhibit tact and diplomacy in contacts.
- Ability to consistently generate accurate data.
- Ability to work under periods of prolonged concentration subject to frequent interruptions.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to read and interpret legal contracts and federal and state grant documents. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to use PV tables and factors.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have knowledge of computerized accounting systems and controls, as well as experience with Word Processing software.
Must possess a high level of proficiency and expertise in the use of spreadsheet software.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.