Mar 01, 2018
Institution Type
Community College


Butte-Glenn Community College

Opening Date/Time:

Closing Date/Time: 3/28/2018 4:00 PM Pacific

Salary: Not Displayed

Job Type:

Location: Main Campus, CA

Department: Administration


Full-time 40 hours per week; 12 months per year
CSEA - Range 37; $4,776.91 per month

Some highlights and details associated with this position:

  • Work schedule of Monday - Thursday, 7:30 a.m. - 5:00 p.m. and Friday 8:00 a.m. - 12:00 p.m. Over the summer, that changes to Monday - Thursday 7:00 a.m. - 5:00 p.m. with Friday off.
  • Health benefits-The District offers several plans to employees, many of them at no cost to the employee. Additionally, Butte College employees have access to two Health and Wellness Centers through Butte Schools Self-Funded Programs. Employees can receive free or reduced cost care (depending on plan election).
  • This twelve (12) month position accrues vacation time at the rate of 7.34 hours per month.
  • This position receives sick leave of one day per month of employment.
Butte College's main campus is located on a 928-acre wildlife refuge and we pride ourselves on being a national college leader in sustainability. Community partnerships matter to us. We work with our K-12 partners to create career pathways for students to seamlessly move from high school to Butte College coursework or credit to transfer to a four-year university. In fact, Butte College has the highest transfer rate of all California community colleges to California State University, Chico. Butte College contributes to economic development through the Training Place, and the Small Business Development Center.

For 50 years, we have successfully provided a quality educational experience to our students, offering associates degrees and training in career fields including business, medical, law enforcement, welding, automotive, computers, and more.

The ideal candidate will share Butte College's commitment to our mission and values, especially our commitment to educating our racially and socio-economically diverse student population. We currently enroll around 16,000 students annually, many of whom are from racially minoritized populations. 59% of Butte College students are white, 27% are Latinx, 6% are Asian, 3% are African American, 2% are Native American, and 4% are multi-ethnic. As an emerging Hispanic Serving Institution (HSI), Butte College understands that it has a great responsibility to the educational attainment and economic well-being of our surrounding communities.

The successful candidate will join a campus community that demonstrates its commitment to student equity by supporting ongoing professional development for students, faculty and staff. These opportunities include a Cultural Awareness Community of Practice, FAIR Classrooms, active Diversity and Student Equity Committees, support for our undocumented and AB 540 students (Download PDF reader), a robust set of culturally responsive programs and events, and conferences related to equity-mindedness and supporting the success of our diverse students.

Under the direction of an administrator, performs a variety of specialized, complex and highly responsible accounting, auditing and statistical functions requiring high levels of independent judgment and discretion. Performs functions related to reconciling, preparing, maintaining and auditing financial information. Reconciles to the general ledger; prepares accurate and timely financial and statistical records and reports utilizing the District's financial system; monitors and tracks budgets and expenditures for a variety of departments, programs, funds, grants and special projects; provides a basis for sound operational and financial planning through financial review, analysis, monitoring and reconciliation. Work performed requires extensive knowledge of the budgeting, purchasing, accounts payable, accounts receivable, payroll, revenue and processes and procedures applicable to areas of responsibility and may involve responsibility of lead direction of projects and staff performing related duties. Duties may involve performing the most technical and difficult tasks, requiring specialized or advanced skill in one or more areas of the work assigned. Performs related duties as assigned.

Representative Duties:

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk*

  1. Analyzes, prepares and implements financial and auditing controls and reporting procedures involving budgeting, allocating, receiving, disbursing, accounting and reporting of funds*
  2. Advises and assists on appropriate expenditure requirements for funds and closely monitors to ensure that expenditures are coded correctly, are in compliance with contractual constraints, and that all appropriate reports, claims and financial statements are filed with funding agencies*
  3. Prepares regular and special financial and statistical analyses, reports, statements and summaries involving a variety of programs, funds, grants, special projects funds and/or District funds depending on area of assignment*
  4. Analyzes accounting and reporting requirements of state, federal, or locally funded programs and establishes appropriate monitoring and auditing procedures and accounting methods; analyzes and monitors assigned program(s) for conformance with budget and fiscal guidelines*
  5. May establish upgrades associated with an integrated computerized accounting information system and balances the general ledger(s) to the District and/or the Butte County Auditor/Treasurer's accounting system, point of sales and/or computer based ordering system*
  6. Monitors compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) and District policies and procedures*
  7. Researches and reports on accounting policies and procedures including but not limited to California Community Colleges' Budget and Accounting Manual (BAM)*
  8. Oversees the precautionary measures that ensure receipt and availability of funds for categorical, grants and capital projects, general, agency, enterprise, fiduciary, proprietary, internal service special revenue and other funds dependent upon area of assignment, inventory replacement and working capital reserves*
  9. Prepares journal vouchers and makes adjustments and closing entries; reviews trial balances and prepares statements and reports; reconciles open accounts receivable with the general ledger on a periodic basis*
  10. Receives monetary transactions, prepares deposits and balances bank and deposit registers; assigns results to appropriate accounts and ledgers; prepares bank and cash in county reconciliations*
  11. Controls cash and transfers funds within accounts; monitors cash flow and cash availability; reconciles subsidiary ledgers with the general ledger*
  12. Utilizes various software programs and computers to maintain the chart of accounts; assigns account codes; processes and posts journals, receipts and expenditures to the general ledgers*
  13. Participates in year-end closing activities; prepares and processes manual and computerized year-end reports and reconciliations; completes and files reports and claims with funding agencies; prepares financial statements as necessary*
  14. Reviews, investigates and corrects errors and inconsistencies in financial entries, transactions, documents and reports*
  15. Monitors and maintains budgets; prepares budget revenue transfers; assists with entering line-item budgets*
  16. May serve on a variety of District committees as requested
  17. May perform other duties as assigned



  • Bachelor's Degree in finance, accounting or a closely related field, or the equivalent*; AND
  • Graduation from high school, G.E.D. or the equivalent**; AND
  • Four (4) years of work experience directly related to the duties and responsibilities of this class.
*Bachelor's Degree education equivalency equals two (2) years of increasingly responsible related work experience for each full year (24-30 units) of college. Work experience must be in an office setting.
**High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience.

  • Hold and maintain a valid driver's license throughout duration of employment with the District.
  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.
  • A Bachelor's Degree in finance, accounting or a closely related field.
May be acquired through education, training and/or experience.

Knowledge of: District policies, rules, procedures and regulations and federal, state and the local laws affecting the accounting and financial systems of the District; principles, practices, procedures and theories of accounting with emphasis on systems design and analysis; accounting codes, classification and terminology; GAAP, GASB and BAM principles and procedures; capabilities of computer applications and hardware in the management of accounting systems; principles, practices and procedures of auditing; banking and investment policies, regulations and practices; research, statistical and forecasting methods used in accounting analysis and management; modern office technologies.
Ability to: Interpret and apply District policies, rules, procedures and regulations and the federal, state and local laws affecting the accounting and financial systems of the District; make sound educated decisions; manage a heavy workload; prepare clear concise instructions, manuals, reports and accounting statements; maintain and meet scheduled deadlines; develop and implement comprehensive accounting systems and procedures; apply research, analytical and auditing techniques to the resolution of complex accounting problems; effectively utilize computer equipment and software in the performance of duties; analyze accounting data and practices and apply pertinent laws, regulations and principles; work independently on assigned projects; provide technical assistance to others; establish, maintain and work cooperatively with those contacted during the course of work; train others in specialized accounting practices and procedures; work with diverse populations; make required mathematical calculations rapidly and accurately.

Supplemental Information:

No assigned permanent staff to supervise. May provide lead direction of projects and staff performing related duties and may provide work direction to student and short-term employees.

Normal office environment.

Faculty, staff, administrators, students and the general public.

Normal office environment.


  1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
  2. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
  3. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.
The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.

The Butte-Glenn Community College District is an Equal Opportunity Employer.

-------------------------------------------Application Instructions------------------------------------

ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS. If you are applying under Equivalency for the education minimum qualification, please attach a document titled Equivalency using the "Transcript" drop down file type located in the attachment section of the application.

All on-line attachment types require that you attach a document.

Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

Please submit this as an attachment, not as a text resume within the application.

You are required to provide transcripts for all coursework and/or degrees listed on the application materials you have submitted. The transcripts must include the date the institution granted the degree. Legible copies of transcripts are acceptable at this point in the process. Official transcripts must be submitted prior to hire.

Foreign transcripts must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or our website at;

All offers of employment are contingent upon the submission of official transcripts showing completion of the degree.

To apply, visit:


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