Madison, WI
Mar 01, 2018
Administrative Jobs
Student Affairs, Career Services
Institution Type
Four-Year Institution

JOB NO.: 93633-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Other

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 93633-AS

Working Title: Employee Accommodation Specialist



FTE: 100%

Anticipated Begin Date: JULY 02, 2018

Term: This is a renewable appointment.

Advertised Salary:

Minimum $48,333 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's and/or Master's degree in Rehabilitation Counseling, Vocational Rehabilitation, Social Work, Counseling or related field - preferred

Minimum number of years and type of relevant work experience:

Three years of related experience providing direct case management/vocational rehabilitation/disability services to individuals with a broad range of disabilities. Such experience would normally be acquired after graduation from an accredited college or university with a Bachelor's degree in rehabilitation counseling, vocational rehabilitation, social work or a closely related field. Other combinations of education, training, and/or experience which can be demonstrated to result in the possession of the knowledge, skills and abilities necessary to perform the duties of this position will also be considered.

Knowledge of federal and state regulations impacting employee disability accommodation services

Knowledge and experience in providing accommodation strategies in employment settings (or related environments i.e. student accommodations, etc.)
Job analysis knowledge and experience, both analyzing jobs from a physical, cognitive, environmental perspective, and also interpreting for the purpose of accommodation or placement
Working knowledge of assistive technology and its role in facilitating full participation in the workplace by persons with disabilities
Experience tracking and monitoring cases; data collection
Specialized training and experience in conflict resolution

License or certificate:

As appropriate and commensurate with education.

Position Summary:

Newly created and highly engaged position specializing in workplace accommodations and other disability employment issues for over 21,000 employees at UW-Madison. The Employee Accommodation Specialist will have extensive contact and collaboration with stakeholders across campus providing support and expertise to employees (faculty, academic staff, university staff, etc.), over 60 Divisional Disability Representatives (DDRs), supervisors and others. Under the general supervision of the Disability Coordinator/Employment the position collaborates with all 32 colleges, schools, divisions and administrative units and is expected to exercise considerable judgment, discretion and initiative.

The Employee Accommodation Specialist has the expertise and skills to provide direct support to the Divisional Disability Representatives (DDRs) during the interactive disability accommodation process for employees/applicants. In some case the incumbent will lead the interactive process. The person in this role is required to think creatively regarding workplace accommodations for employees/applicants with a broad range of disabilities within the framework of complex federal, state, and university rules/regulations/policies. The incumbent must have knowledge of, and experience with, a wide variety of medical and disability issues including the ability to understand and interpret medical information provided by treating specialists. They must have exceptional oral and written communication skills in order to manage challenging accommodation situations with employees, DDRs, supervisors and others, while maintaining a high level of confidentiality. This individual must be adept at communicating with individuals with a wide variety of disabilities and/or chronic medical conditions.

This role is critical in ensuring that the University complies with federal and state laws regarding workplace accommodations, as well as making a good faith effort to explore and identify alternative vacancies within the University for employees who are no longer able to perform the essential functions of their job with or without a reasonable accommodation.

Additional Information:

Knowledge, Skills and Abilities
-Broad knowledge of disabilities and medical conditions, occupational demands, and accommodation recommendations
-Knowledge and strong working background of federal and Wisconsin state rules, regulations, and laws governing employment of persons with disabilities (i.e. Americans with Disabilities Act (ADA), Wisconsin Fair Employment Law, federal and state Family and Medical Leave (FMLA), etc.) and ability to successfully apply the requirements to various disability scenarios, inquiries and requests.
-Experience evaluating medical records/documentation and applying disability related employment regulations
-Demonstrated ability to use personal interviews and medical documentation to validate the existence of a disability, to determine work-related functional limitations and to identify reasonable accommodations
-Ability act with integrity, tact and discretion and to maintain strict confidentiality
-Ability to lead 1:1 and group interviews/meetings and solicit pertinent information
-Ability to operate independently with minimal prompting
-Conflict resolution skills
-Demonstrated ability to show empathy and compassion; maintain composure in stressful situations; interact skillfully and decisively in contentious and/or challenging conversations and interactions
-Excellent written communication skills and ability to produce clear case notes, letters and other related documents; Ability to edit other?s writing (for tact, content, spelling, grammar, punctuation, etc.)
-Excellent oral communication skills
-Strong collaborative/team skills; Ability to establish effective working partnerships with diverse individuals and stakeholders.
-Ability to prioritize tasks, objectives, and deliverables often with competing timelines
-Ability to conduct job analyses at various work sites at UW Madison, including in the field
-Ability to travel to University facilities both on and off campus in order to attend meetings, conduct job assessments, etc.
-Ability to perform some duties outside regular work hours (infrequently)
-Proficiency in Microsoft Office products

Most work is performed in office settings, meeting rooms across campus, via telephone and at a computer. Some work may include traversing various terrain and performing other manual tasks (i.e. performing job analysis). Some infrequent travel required (i.e. remote off-campus UW-Madison locations, training, etc.).


Kathryn O'Connor
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please complete the application process through www.jobs.wisc.edu by clicking Apply Now. Please provide a cover letter, resume and 3 professional references. In your cover letter, please respond to the following prompt: Specifically address how you meet the qualifications listed for the position and describe a situation from your past work experiences where you were collaborating with others and successfully established relationships in a challenging situation/team/process/workgroup. Explain what skills and attributes you possess that supported your success and identify your future opportunities for growth.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Feb 28 2018 Central Standard Time

Application Close: Mar 31 2018 11:55 PM Central Daylight Time


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