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Executive Assistant

Job description




University of Colorado Denver l Anschutz Medical Campus

Office of Diversity and Inclusion

Executive Assistant

Position #706544 - Requisition 12796

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The Office of Diversity and Inclusion has an opening for a full-time University Staff (unclassified) Executive Assistant position.

The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

Located in the heart of downtown, CU Denver provides a vibrant, urban research university experience, with academic programs ranging from the liberal arts and sciences to global energy management, music industry studies and criminal justice among eight schools and colleges. The classroom extends into the city as students study, network and build careers in the surrounding business district. CU Denver unites quality academics, ambitious research and creative work, civic consciousness and driven students-all in the lively setting of downtown Denver. Read CU Denver Quick Facts here.

Position Emphasis:

The Executive Assistant is responsible for managing the Office of Diversity and Inclusion (ODI) and serving as the initial point of contact. This role operates within an extremely busy and high profile office, interacting with a wide range of internal and external stakeholders to ensure a consistently positive impression of the University's commitment to diversity, equity, and inclusion. The Executive Assistant will use diplomacy and public relations skills to engage in a variety of duties, including (but not limited to) the following: Provide a professional interface between the Vice Chancellor (VC) for Diversity and Inclusion and key internal and external contacts. Serve as a liaison between the unit and offices under the supervision of the Office of Diversity and Inclusion, other units on campus, CU system offices, and sister institutions. Assess the proper process and/or person to direct questions, problems, and issues for an efficient resolution. Respond flexibly to changing demands, devising and implementing creative solutions to challenges. Manage the VC's calendar, ensuring that engagements are appropriately and sensitively prioritized and managed. Schedule meetings and screen phone calls for the VC. Determine the appropriateness of meeting requests, length and locations of meetings, and suggested meeting invitees. Oversee the administrative functions of the VC's Office, ensuring that the appropriate processes and systems are in place, including managing the budget for the ODI and some related areas. Manage general office administration and operations including: inventory, ordering supplies, etc. Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files. Apply knowledge of university and state regulations for records retention. Examine all forms and forward to the proper person in the office for review and processing. Develop and maintain databases and timekeeping records for all employees who report to the VC according to state and university policy, including managing data in the current HR database and software. Apply state and university leave and overtime policies and regulations. Supervise student employees. Conduct online research and maintain information files related to current issues in diversity and inclusion in higher education. Undertake special projects for the VC.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The hiring range for this position has been established at $49,000 to $60,000 and is commensurate with skills and experience. This position is eligible for overtime compensation

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Qualifications

Minimum Qualifications:

  • A bachelor's degree in business, business administration, finance, accounting , education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
    • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  • Five (5) years of professional level experience in a comparable position or positions.
  • Five (5) years administrative support experience.


Preferred Qualifications:

  • 2 years of experience with HR/Finance systems (e.g., COGNOS, HCM, and PeopleSoft).
  • 3 years of experience in higher education


Competencies:

  • Excellent oral and written communication skills.
  • Proficiency with word processing, spreadsheet, and scheduling software.
  • Demonstrated commitment to cultivating inclusive workplace environments and to valuing diversity.
  • Ability to establish and maintain effective working relationships with a wide variety of individuals and groups within the university and externally.
  • Outstanding customer service skills.
  • Ability to manage budgets and develop financial reports.
  • Ability to prioritize tasks and make decisions under pressure.



Special Instructions to Applicants:Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Applications will be accepted until finalists are identified, but preference will be given to complete applications received by March 21, 2018. Those who do not apply by March 21, 2018 may or may not be considered.



Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications, 2. A current CV/resume, 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references). Questions should be directed to: Lindsie Haggerty at [email protected]



Job Category: Professional Support Services

Primary Location: Denver

Department: D0001 -- Denver Campus - 60044 - AVCASA-DO Diversity Office

Schedule: Full-time

Posting Date: Feb 28, 2018

Closing Date: Ongoing

Posting Contact Name: Lindsie Haggerty

Posting Contact Email: [email protected]

Position Number: 00706544

PI101394492

 

 

 

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Job No:
Posted: 3/1/2018
Application Due: 4/12/2018
Work Type:
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