Development Coordinator, Major Gifts Stanford Law School

Job description

Development Coordinator, Major Gifts Stanford Law School

Stanford University

Job Number:

Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.
Under direct supervision, provide administrative and routine support to fundraising programs and activities for the Stanford Law School Office of External Relations. Work with front-line fundraising staff, donors, volunteers, and other law school and university staff to assist in establishing and maintaining relationships with all school and university constituencies.
The major gifts team is part of the Office of External Relations at Stanford Law School. It is made up of regionally focused field staff who work throughout the United States to build and maintain relationships with Stanford Law School alumni, parents, friends, corporations and foundations to advance Stanford Law School's mission. The development coordinator for the major gifts team will provide a full range of administrative services to support the field fundraising efforts of three major gift officers. He/she will also provide general assistance to help manage the centralized operational needs of the Office of External Relations.
The development coordinator will report to the Sr. Administrative Assistant and will collaborate closely with the major gifts team, his/her administrative peers and others to fulfill the duties associated with providing support to the team and assistance to the Sr. Administrative Assistant.

  • Provide project and administrative support to three major gift officers. This includes: producing meeting agendas and travel itineraries for field staff and the dean as needed; coordinating travel arrangements for field staff and the dean as needed; prepare reports and data entry.
  • Respond to inquiries, and determine and take appropriate action as required.
  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, grant proposals, conference and seminar materials, reports, brochures and displays.
  • Build a network of relevant contacts, and stay informed on current university initiatives and activities.
  • Review and track funds and report on use of gifts and conduct front line research as assigned.
  • Create and revise donor biographies and proactively assure that all information is current and accurate. This might include creating summaries comprised of information obtained from Stanford's database and also information obtained from on-line research to ensure a full understanding of all of the information needed to complete the individual's biography.
  • Assist in the planning, implementation and staffing of donor cultivation and other special events as needed.
  • Retrieve information about prospects and donors, update records, and generate reports using the university's external relations database.
  • Assist with budget tracking and process reimbursements for team as needed.
  • Review calendars for upcoming travel/projects/events to determine actions needed for successful and timely completion.
Other duties may also be assigned.


Bachelor's degree (preferred) and one year of relevant experience or combination of education and relevant experience. Work experience in academia or professional office setting preferred.


  • Demonstrated experience with office software and email applications, including Microsoft Office Suite, advanced skills in these areas preferred.
  • Knowledge of database systems.
  • Advanced on-line research capabilities.
  • Knowledge of In-Design and Adobe Acrobat Suite a plus.
  • Ability to work efficiently, meet deadlines, achieve goals and prioritize.
  • Ability to work on multiple projects simultaneously.
  • Ability to adapt to changing priorities, deadlines, and customer department needs.
  • Ability to perform detailed work with a high level of accuracy and attention to detail.
  • Strong organization skills.
  • Outstanding communication skills (verbal and written) and exceptional attention to detail and follow-through.
  • Excellent interpersonal skills and ability to interact with a wide range of people.


Valid California Non-commercial Class Driver's License.


  • Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
  • Ability to obtain and maintain a California Non-commercial Class license.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May require working flexible hours, including nights and weekends


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Job: Development

Location: School of Law
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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Job No:
Posted: 2/28/2018
Application Due: 4/9/2018
Work Type: