Director of Administration

Job description

Director of Administration

Stanford University

Job Number:

Stanford University is seeking a Director of Administration to provide management and coordination of administrative and operations-related functions for departments with substantial impact within a school. Manage staff to achieve the research and teaching mission, goals and objectives of the unit. Partner with and/or influence faculty leadership on departmental affairs.

Duties include: The Director of Administration provides a broad range of project management and support to the DFA and Chair of the Department of Radiology and to two vice chairs. He/she oversees space planning, facilities (staff 2.5 FTE), the radiology education office (4 FTE), HR (3 FTE), and the chair's administrative team that includes an Executive Assistant and 2.5 administrative assistants.

He/She is conversant in the goals, mission and priorities of the Department, and utilizes this knowledge to plan and prioritize the administrative work of the central administration and to manage projects of the DFA, vice chairs and associate chairs. The director of administration will lead and focus on performance excellence projects specifically focused on the clinical administration and operations of the department and within each division, He/she will with associate chair of diversity in the department to achieve the initiatives of the department. He/she relieves the DFA of a wide variety of administrative and office details, and serves as a liaison between the Chair/DFA and the Dean's office and health systems and the organization at-large. Assures that Department meeting materials, minutes, and records are prepared, distributed and maintained within appropriate timelines; manages the budget and daily operations of the Administration Office and provides leadership and guidance to the Administration staff members. He/she will direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.

  • May independently or in collaboration with faculty affairs and human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
  • Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
  • Represent the unit's business and academic operations within the organization. May represent the organization to external constituencies. * - Other duties may also be assigned


    • Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.

    • Demonstrated leadership and supervisory skills including conflict resolution.
    • Excellent planning and organizational skills.
    • Excellent communication skills.
    • Strong financial expertise in accounting, budget planning and financial forecasting.
    • Strong expertise in grants and contract administration.
    • Strong negotiation and interpersonal skills.
    • Attention to detail and accuracy
    • Strong analytical and problem solving skills.
    • Strong expertise in business and management computer applications and databases.
    • Strong knowledge of industry standards and/or regulatory requirements.
    • Subject matter expertise for area(s) of responsibility.
    • Ability to multi-task and manage deadlines.
    • Constantly perform desk-based computer tasks.
    • Frequently sitting.
    • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
    • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    • Occasional evening and weekend hours.

    • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Job: Administration

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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    Job No:
    Posted: 2/28/2018
    Application Due: 3/27/2018
    Work Type: