Instructional Career Specialist

Job description

Instructional Career Specialist

Butte-Glenn Community College

Opening Date/Time:

Closing Date/Time: 4/2/2018 4:00 PM Pacific

Salary: Not Displayed

Job Type:

Location: Main Campus, CA

Department: Student Services


Full-time, 40 hours per week; 12 months per year
CSEA - Range 23 $3,380.89 per month
Contingent upon continued categorical funding

Some highlights and details associated with this position:

  • Work schedule of Monday - Friday, 8:00 a.m. - 5:00 p.m. Position is located off campus both at the Chico and Oroville Community Employment Centers.
  • Health benefits, The District offers several plans to employees, many of them at no cost to the employee. Additionally, Butte College employees have access to two Health and Wellness Centers through Butte Schools Self-Funded Programs. Employees can receive free or reduced cost care (depending on plan election).
Under direction of an administrator, assists with career classes including record keeping; brief presentations; developing and maintaining career information resources; assists students with assignments; facilitates individualized career plans and specialized clerical duties.

Representative Duties:

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk *.

  1. Prepares and maintains classroom supplies and instructional materials; maintains career information resources*
  2. Performs a variety of duties independently in support of functions delegated to assigned instructor; interprets and applies rules and regulations as appropriate; maintains issues of a confidential nature*
  3. Maintains a working knowledge of specialized terminology to respond to requests for information from students, faculty, staff and the general public regarding departmental policies and procedures*
  4. Reviews student applications for accuracy and completeness*
  5. Assists students with registration procedures; prepares and updates class rosters and monitors and records student attendance*
  6. Assists students in obtaining student support resources necessary for class participation including bus passes, gas vouchers, clothing for interviewing, etc*
  7. Reviews student's class participation; monitors and documents student's career/learning plans such as career research and job search activities; meets with community resource agencies*
  8. Reviews student's employment barriers with instructors*
  9. Clips, posts, and maintains job announcements; assists students with computer use and Internet job searches; facilitates student's self-directed job searches*
  10. Assists students to complete master job applications, cover letters, resumes and thank you notes. Conducts informational interviews and establishes job networks*
  11. Reviews student work with instructors and provides assistance as needed*
  12. Prepares a variety of complex support materials including follow-up surveys, forms, charts, computerized presentations and brochures, as needed*
  13. Arranges and schedules guest speakers*
  14. Coordinates mock interviews with instructors to support and assist students*
  15. Maintains and updates technical skills to operate a computer to perform complex, advanced level computerized functions to include, but not limited to, word processing, record keeping, database development and maintenance, charts and spreadsheets, preparing reports, flyers, brochures and resumes utilizing a variety of software and peripherals; answers telephone in a courteous and helpful manner, independently prepares correspondence to support instructional activities*
  16. May serve on a variety of District committees
  17. May perform other duties as assigned within the scope of the position.



  • Associate's Degree in social science, behavioral science or a related field or the equivalent*; AND.
  • One (1) year of experience closely related to the duties and responsibilities of this class; AND
  • Graduation from high school, G.E.D. or the equivalent**.
* Associate's Degree education equivalency equals two (2) years of increasingly responsible work experience for each full year (24-30 units) of college.

** High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience.

  • N/A
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.

  • One (1) year of experience directly related to the duties and responsibilities of this class.
  • Hold and maintain a valid driver's license throughout duration of employment.
  • Experience and/or education with an emphasis in career development.
  • Experience working with students, including disabled, re-entry, low income, minority and other non-traditional populations in an educational/classroom setting as well as individual self-directed job searches.
  • Background in career information resources, career counseling, workforce development or business services and/or marketing.
May be acquired through education, training and/or experience.

Knowledge of: District policies and procedures; career development theory and resources; labor market information; organizing people and data; recognizing the importance of diversity; modern office practices and procedures, including letter and resume writing techniques and the elements of proper grammar usage, spelling and vocabulary; maintaining accurate records; modern office equipment including computers, peripherals, communications devices and digital hardware; operating computers for clerical functions and utilizing software.

Ability to: learn, interpret, understand and apply District and departmental policies, procedures and rules and regulations; integrate State laws and regulations with program policies and procedures; implement accurate letter and resume writing techniques; communicate effectively both orally and in writing; maintain records accurately; interpret data; manage time effectively; work independently and as a team member; maintain a positive attitude; understand and independently carry out oral and written instructions; collect data and compile reports; use good judgment; maintain and understand a sense of urgency and organization; maintain a sense of self-motivation; utilize Keyboarding skills commensurate with the required functions for this position; maintain proficiency in keyboarding skills; place an emphasis on detail; prioritize work load and meet deadlines; independently apply good judgment; establish and maintain cooperative relationships with those contacted during the course of work; work cooperatively with faculty, staff, students and other agencies; demonstrate clear evidence of sensitivity to, and the understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.

Supplemental Information:

No assigned permanent staff to supervise. May provide direction to student employees.
Normal office environment.

Faculty, staff, administrators, students and the general public.

Extensive student contact, continual interruptions, classroom presentations, noise, computer-generated video radiation, switching locations.


  1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
  2. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
  3. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.
The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.

The Butte-Glenn Community College District is an Equal Opportunity Employer.

-------------------------------------Application Instructions------------------------------------

ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS. If you are applying under Equivalency for the education minimum qualification, please attach a document titled N/A using the "Transcript" drop down file type located in the attachment section of the application.

All on-line attachment types require that you attach a document.

Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

Please submit this as an attachment, not as a text resume within the application.

You are required to provide transcripts for all coursework and/or degrees listed on the application materials you have submitted. Legible copies of transcripts are acceptable at this point in the process. Official transcripts must be submitted prior to hire.
If you have foreign transcripts please include copies of a U.S. evaluation and translation.

Foreign transcripts must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or our website at;

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Job No:
Posted: 2/28/2018
Application Due: 4/3/2018
Work Type: