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ADMINISTRATIVE COORD - PEDS

Job description


diversity employer



ADMINISTRATIVE COORD - PEDS
Pediatrics-Chairman Office

Financial Management:
  • Prepare monthly divisional finance reports and analysis for division leadership, includes all operational and discretionary code Monitor monthly variance reports and update division administrator appropriately
  • Review and facilitate resolving significant financial variances and potential overdrafts
  • Partner with grants and contracts administrator in adjudicating any research fund inquiries/issues
  • Review charge and receipt information for respective division(s) and coding pattern; inform division leadership on any discrepancies or variances
  • Maintain appropriate financial records for division
  • Assist with the preparation of annual budget, financial analyses including pro forma, and other financial activities
  • Facilitate reconciliation of all applicable divisional fund codes
  • Review and approve travel and expense reimbursement

Personnel Management:
  • Coordinate daily work flow of staff assistants
  • Ensure adequate support staffing levels necessary to maintain office operations
  • Coordinate on boarding of new employees (faculty and staff) include division specific orientation meetings, class enrollment, resource allocation (computer, system access,keys, supplies)
  • Review and approve biweekly and monthly staff employee time cards and requests for time off/leaves
  • Work with appropriate department, SOM, and PDC contacts for provider (physician and APP) recruitment and credentialing/privileging tasks
  • Coordinate timely completion of faculty e-certification and effort Practice/Operation
  • Support Monitor patient encounter closeout reports and serve as contact to assist/resolve
  • Review and approve clinic templates/schedule changes to ensure patient access
  • Review and monitor access reports
  • Maintain division communication/website materials

General Human Resources and financial experience required. Clinical Operations/Ambulatory experience highly desirable.

Requisition Number
401364654

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
1492 ADMINISTRATIVE COORD

Job Family Level
12

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires a general business background generally equivalent to a bachelor's degree in a business related field.

Experience

Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. A master's degree in a business related field may be substituted for 2 years experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Auto req ID

96301BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI101381792

 

 

 

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Job No:
Posted: 2/28/2018
Application Due: 4/18/2018
Work Type:
Salary: