GRANTS AND CONTRACTS ADMINISTRATOR

Location
Durham, NC
Posted
Feb 28, 2018
Institution Type
Four-Year Institution

diversity employer



GRANTS AND CONTRACTS ADMINISTRATOR
DCI OFFICE OF RESEARCH SUPPORT


Position Summary

The post-award Grants & Contracts Administrator (GCA) will report directly to the Grants & Contracts Manager and is responsible for performing post-award financial activities for the Duke Cancer Institute (DCI), including managing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.

Post-Award Team Lead
  • A resource for assigned staff, available to answer questions, and guide staff to other resources.
  • A mentor to staff, teaching them the skills to find answers on their own and empowering staff to become self-sufficient.
  • Onboard and train new staff.
  • Lead the Research Administration Specialist by directing their daily work.
  • Collaborate with Finance leadership to develop best practices, training materials and SOP's
  • Lead team meetings as assigned.

Post-Award Position Responsibilities
  • Reconcile monthly budget reports and inform PI and/or supervisor of corrections/adjustments that have been made.
  • Identify the need for cost transfers from budget reconciliation; submit cost transfers.
  • As requirements change, prepare and submit requests for re- budgeting/modifying the funded project budget. Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports.
  • Monitor compliance with agency and University regulations regarding reporting.
  • Maintain financial records per the institutional documents retention guidelines.
  • Ensure process (SOP) is in place within the unit for proper handling of sponsor checks for deposit and recording in the appropriate fund codes. This must be handled in accordance with the institutions check handling process.
  • Monitor and determine appropriate charging of patient care expenses to the study fund codes.
  • Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit.
  • Manage overdrafts in line with unit procedures and institution guidance.
  • Ensure proper recording of revenue associated with all studies; apply revenue management standards.
  • Closeout all funded projects consistent with university process and timelines.
  • Apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards
  • Submits reports to the Divisional Administrator/Business Manager when requested.
And other work as assigned.
The above statements describe the general nature and level of work being performed. This is not intended to be an exhaustive list of all responsibilities and duties required. The intent of this job description is to be representative of the level and the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total specific duties and responsibilities. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Education and Experience

Preferences
Duke financial management experience and/or at least 1-3 years of experience in the management of clinical research projects.

  • Demonstrate Professional conduct at all times in accordance with applicable policy.
  • Demonstrate exemplary written and verbal communication skills.
  • Initiate and take a proactive approach to work.
  • Demonstrate a win-win attitude within the Duke organization and with the DCI's academic and industry research partners.
  • Take ownership and accountability for the quality of their work product.
  • Articulate and convey financial information to DCI's stakeholders in a manner that is honest, transparent and easy to comprehend.
  • Think creatively, seek advice when needed and focus on finding solutions
  • Demonstrate prudence in the stewardship of the DCI finances and take responsibility to manage resources with proper care.
  • Understand that the GCA's role directly impacts our study teams' ability to fund and manage their industry-funded research upon which our patients and their families rely.
  • Bring a positive attitude to work and seek consistently to contribute toward the best interest of the team and the DCI's overall mission.


Skills
  • Ability to analyze data and formulate conclusions.
  • Ability to learn changing technologies related to grants and contracts management.
  • Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
  • Ability to communicate both verbally and in writing with all levels of the organization.
  • Ability to manage and prioritize multiple projects/tasks simultaneously.
  • activity
  • Knowledge of Duke University policies and procedures relating to grant and contracts activity
  • Ability to create verbal and written reports.
  • Knowledge of federal rules and regulations relating to research grant and/or contract
  • Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management.
  • Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
  • Understand and be able to apply costing rules and regulations to federally funded projects.
  • Experience with/Ability to perform required functions in SPS, R3, grants.duke and SES relating to assigned duties.
  • Understand financial processes and controls including the reconciliation process

Tier Structure
Associate: Proficient as a grants and contracts administrator.
Advanced: Experienced, highly capable, and requires minimal oversight of work. Experience - 3 years of relevant experience (2 years for internal employees who have received 2 Exceeds Expectations on performance reviews). Training - RAA required in addition to 2 electives to prepare for AGM is required. AGM must be completed within 12 months.
Senior: Subject matter expert. May be responsible for mentoring and developing others. Experience - 6 years of relevant experience (5 years for internal employees who have received 4 Exceeds Expectations on performance reviews. CRA certification can also reduce the years of experience requirement to 5 years). Training - RAA and AGM required. Expected to attend all the appropriate internal updates.
Lead: Advanced tier competencies as well as responsibilities for mentoring and developing staff. Oversee the work of others. May or may not carry same responsibilities as a full supervisor. Experience - 3 years of relevant experience (2 years for internal employees who have received 2 Exceeds Expectations on performance reviews). Training - RAA and AGM required. Expected to attend all the appropriate internal updates.

Requisition Number
401384260

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
2647 GRANTS AND CONTRACTS ADMINISTRATOR

Job Family Level
81

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.Research or grants education and/or certification is preferred.Successful completion of Financial Services Introduction to R3,Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance(on-line) within first six months of hire is required.Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process. Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

Experience

No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.

Auto req ID

97804BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI101381513

Similar jobs

Similar jobs