STAFF SPECIALIST

Location
Durham, NC
Posted
Feb 28, 2018
Institution Type
Four-Year Institution

diversity employer



STAFF SPECIALIST
DCI CANCER CONTROL (CPDC)

Occupational Summary

Plan, supervise, coordinate and administer activities for planning and development to ensure smooth and successful delivery of programs and maintain efficient operations for the Duke Cancer Institute's (DCI) Healthcare Delivery Research Team (HCDR).

Responsibilities and Expectations

Function as the departmental resource for materials and program policies.

Coordinate delivery of needs with faculty to ensure the procurement of necessary equipment and material, develop and maintain daily calendars, and coordinate time schedules. Manage details to ensure smooth delivery including determining, securing, and coordinating conference and meeting rooms, break areas, and other space requirements, and planning and coordinating accommodations, travel arrangements, meals, and transportation.

Manage space for the HCDR. Responsible for all aspects of moving including furniture purchases, storage, and scheduling.

Make operational and programmatic decisions that have significant impact on the successful achievement of program strategies and objectives; develop, coordinate, and advise staff regarding program policy.

Recommend new directives, policies, regulations, and inform appropriate personnel of changes; make decisions on specific operational problems and issue instructions in the name of the department.

Participate in planning sessions with administration or faculty; advise on details relating to operations. (10%)

Manage details of departmental office space including maintaining keys and departmental assignments.

Budget for and coordinate public events and other related programs; develop and coordinate new ideas and concepts for program themes, materials, and resources to supplement, expand, or replace existing program components.

Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules, and regulations; determine how to respond to each correspondence based on the broad knowledge of departmental programs and activities.

Monitor and maintain materials, inventory and order miscellaneous supplies, and monitor and store surplus supplies.

Perform reconciliation for corporate cards. Process invoices and provide faculty with monitoring of grants, contracts, and institutional fund codes to ensure expenses are paid according to grant and contract protocols.

Perform other work as assigned.

The above statements describe the general nature and level of work being performed. This is not intended to be an exhaustive list of all responsibilities and duties required. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

The intent of this job description is to be representative of the level and the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total specific duties and responsibilities.

Skills
  1. Excellent written, oral and conversational communication skills to effectively work with diverse groups.
  2. Ability to analyze, evaluate multiple solutions and solve complex problems using well developed critical & analytical thinking skills.
  3. Excellent time management skills needed to prioritize among many competing priorities.
  4. Attention to detail needed to operate accurately and effectively in the regulatory environment.
  5. Mastery of Microsoft Office, especially Word, Excel, and Outlook (especially its calendaring features).


Qualifications Required At This Level

Education/Training
Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices.
A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills
Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Requisition Number
401376936

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
83 STAFF SPECIALIST

Job Family Level
09

Exempt/Non-Exempt
Non-exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of post secondary education.

Experience

Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID

97151BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI101381514

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