Program Assistant, Women in Transition

Location
Cleveland, OH
Posted
Feb 28, 2018
Administrative Jobs
Technology, Analysts & Programming
Institution Type
Community College

diversity employer



Department: Women in Transition Funds

Location: Corp Coll West

Reports To: Director, Women in Transition Program

Recruitment Type: External/Internal

Requisition ID: req14

Employment Type: Part-Time Support Staff

Vacancy Number: PT096-18

Union Position: Non-Union

Work Schedule: Hours will vary depending on department needs

Number of Openings: 1

Job Description:

Job Summary

Primarily responsible for responding to student and program inquiries on
behalf of the Women In Transition team. Provides support to the WIT
program and its participants.

Job Responsibilities
  • Provides supportive assistance to the WIT team
  • Manages the day to day office activities of respective campus
  • Maintains accurate program records and responsible for inputting records
    into program's database in a timely fashion
  • Schedules classrooms, facilities, and workshop presenters for assigned
    campus
  • Maintains accurate logs and organizes office bulletin boards and office
    space
  • Assist in the data collection for preparation of program reports
  • Prepares correspondences for emails and marketing purposes
  • Creates the schedule for new intake appointments and assist the Student
  • Advisor with the intake interviews
  • Maintains an efficient program filing system
  • Assist in developing program brochures and other marketing materials to
    meet the program needs
  • Assists in the control, care, and inventory of departmental property, supplies
    and office equipment and request orders and/or repair when needed
  • Greets visitors and prospective class participants, responds to request for
    information, places and receives phone calls, and handles mail
  • Responsible for the overall coordination and supervision of work study
    students, volunteers, and WEP Participants on the assigned campus
    Contributes to campus's monthly reports
  • Performs other duties as assigned



Qualifications:

Required Qualifications
  • High School Diploma (or equivalent)
  • Minimum of two years of demonstrated office or program support experience
  • Possesses basic knowledge of administrative support concepts, practices
    and procedures and ability to use in varied situations
  • Basic-level proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
  • Ability to effectively complete work assignments independently
  • Ability to confidentially and discreetly handle subject matters requiring
    privacy and sensitivity
  • Works accurately with great attention to detail
  • Possess excellent written, verbal and interpersonal communication skills
  • Ability to prioritize/handle multiple tasks and work with deadlines in a
    dynamic environment with limited supervision
  • Ability to work a flexible schedule to accommodate departmental needs as
    direct
  • Possess sensitivity to respond appropriately to the needs of a diverse
    population
  • Preferred Qualifications (Or equivalent job-related experience providing the necessary knowledge,
    skill, and abilities to perform the functions of this position proficiently)

EDUCATION AND EXPERIENCE/TRAINING
  • Associate's degree
  • Demonstrated experience/proficiency working with publishing software,
    spreadsheet, and database applications

KNOWLEDGE, SKILLS and ABILITIES
  • Possess knowledge of college admission procedures and college resources



Special Note:

Special Note:This is a grant funded position

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

A Human Resources representative is available to assist you Monday - Friday 8:30 a.m. - 5 p.m. at (216) 987-4831 or send an email to careers@csod.tri-c.edu.

PI101379889

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