Analyst, Payroll Services

Location
Cleveland, OH
Posted
Feb 28, 2018
Institution Type
Community College

diversity employer



Department: Accounting & Financial Operations

Location: District

Reports To: Manager, Payroll

Recruitment Type: External/Internal

Requisition ID: req11

Employment Type: Full-Time Support Staff

Vacancy Number: 143-18

Union Position: Non-Union

Work Schedule: Standard College Operating Hours, Monday-Friday, 8:30 am - 5:00 pm

Number of Openings: 1

Job Description:

SUMMARY

Responsible for the oversight and support of the daily operations for the payroll services team in alignment with College initiatives and compliance with regulatory requirements. Serves as the technical subject matter expert and backup for the Payroll Services Manager.

ESSENTIAL FUNCTIONS
  • Responsible for the oversight and support of the daily operations for the payroll services team in alignment with College initiatives and compliance with regulatory requirements
  • Understands the necessary functions of the Payroll Services and serves as backup for each position within the team as needed to ensure all daily tasks are completed
  • Assists the Manager, Payroll with generating and posting the bi-weekly finance files
  • Reconciles payroll and financial records to ensure accuracy of general ledger postings
  • Identifies enhancements to existing and the development of new reports through Argos
  • Works with Payroll Manager to review existing Payroll Services manual and update as needed
  • Responsible for the review and maintenance of the Payroll Services KWeb site
  • Serves as the project manager to move current and future projects to completion
  • Works with the Human Resources and Payroll Services project team to review existing procedures, implement modifications, and prepare documentation of process improvements
  • Works with the Enterprise Resource Planning team to review system enhancements available for the Human Resources and Payroll system, test upgrades, document and communicate revisions
  • Directs and participates in cross-functional teams in feasibility studies, process improvements/re-engineering and achieving executive management strategic objectives
  • Assists with and prepares documentation for internal or external audits, reviews and site visits
  • Continually maintains effective Red Flags Rule internal controls
  • Serves as liaison with Human Resources to facilitate new hire orientation
  • Serves as backup to Payroll Manager
  • Performs other duties as assigned



Qualifications:

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING
  • Bachelor's degree in a related field
    • Significant related experience may substitute for education
  • Minimum of three years of related accounting, finance, or payroll experience
  • Demonstrated experience effectively making decisions that have major implications on the management and operations within a department
  • Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations


KNOWLEDGE, SKILLS and ABILITIES

  • Critical thinker with ability to identify and implement efficiencies within daily operations
  • Possess strong organizational and time-management skills
  • Possess excellent written, verbal and interpersonal communication skills
  • Ability to foster a team environment and work collaboratively
  • Ability to research and analyze issues and develop solutions
  • Works accurately with great attention to detail
  • Proven ability to identify and implement efficiencies within daily operations, and work collaboratively as part of a team
  • Excellent customer service skills and proven ability to develop and sustain productive customer relationships
  • Possess working knowledge of Accounting concepts, practices and procedures with the ability to use in varied situations as it pertains to the departmental focus
  • Demonstrated intermediate proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Access or equivalent software
  • Demonstrated intermediate project management skills
  • Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
  • Ability to collaborate, persuade, gain cooperation and acceptance of ideas on significant projects
  • Ability to collaborate, negotiate and resolve conflicts on major projects
  • Ability to develop and maintain relationships with key contacts to enhance work flow and quality
  • Ability to effectively accept direction from multiple levels of the College in various departments
  • Ability to effectively complete work assignments independently
  • Possess sensitivity to appropriately respond to the needs of a diverse population


COMPETENCIES

CRITICAL COMPETENCIES
  • Collaboration
  • Adaptability
  • Continuous Improvement

VERY IMPORTANT COMPETENCIES
  • Service Focus
  • Quality of Work

IMPORTANT COMPETENCIES
  • Communication
  • Time Utilization

PREFERRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING
  • Demonstrated experience with Human Resources Information Management using Human Resources Information System
  • Demonstrated experience in a higher education environment
  • Demonstrated experience adhering to various levels of regulatory compliance
  • Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certification
  • Demonstrated supervisory or project manager experience
  • Demonstrated experience with Ellucian Payroll Systems or equivalent
  • Demonstrated experience implementing and upgrading automated attendance and time systems, processing payroll transactions to general ledger, and reconciliation of general ledger accounts

KNOWLEDGE, SKILLS and ABILITIES

  • Proven database development skills in Access or Oracle applications
  • Working knowledge and experience with implementation of Payroll or Human Resources systems and process improvements

PHYSICAL DEMANDS/WORKING CONDITIONS

(The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • The work is performed in a normal, professional office environment;
  • The work area is adequately lighted, heated and ventilated;
  • Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;
  • Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite.



Special Note:

Special Note:

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

A Human Resources representative is available to assist you Monday - Friday 8:30 a.m. - 5 p.m. at (216) 987-4831 or send an email to careers@tri-c.edu.

PI101379843

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