Contract and Grant Coordinator

Location
Boulder, CO
Posted
Feb 28, 2018
Institution Type
Four-Year Institution




The Office of Contracts and Grants invites applications for a Contract and Grant Coordinator. The Contract and Grant Coordinator provides a variety of support to the teams within the Office of Contracts and Grants, including but not limited to logging, processing, project closing, and other sponsored project functions to assure compliance with a variety of University, State and Federal policies and regulations. The Coordinator will report to OCG's Deputy Director, with responsibilities to other managers when performing duties for teams in the department. This is an exempt professional position requiring discretionary and professional judgment while performing OCG functions and projects, including those involving sponsors of all types.

This position supports the work of the University in award processing and management, FFATA and A133 reporting (both are federal requirements), and award document drawdown from federal systems. The position must learn and independently complete the logging and processing functions with a high degree of accuracy and the ability to interpret award documents and sponsor requirements. Review of award status reports is required. The position assists with completion of subcontract documentation for agreements being drafted by the officers and compiling documentation for the tri-annual ONR Contractor Purchasing System Review Audit. Compiling documentation for other federal audits will be required as the audits occur.

Additional functions performed by this position include, but are not limited to, assisting with management of award documentation in InfoEd (OCG's award management system), completion of required elements of sponsored project management with internal and external stakeholders, revising and preparing ADA-compliant forms and documentation, assisting with maintenance of OCG's website and editing/revising business process documentation.



Who we are:

The mission of the Office of Contracts and Grants (OCG) is to help UCB faculty, staff, and students obtain and manage external funding for sponsored projects. OCG is committed to protecting the University's interests by reviewing and approving the submission of sponsored project proposals; negotiating contract and grant awards; monitoring the implementation and administration of sponsored projects; initiating and implementing policies and procedures; providing training to faculty and staff; and serving as the University's liaison with sponsors and regulatory agencies.



What your key responsibilities will be:

The Contract and Grant Coordinator provides a broad array of support functions to the teams within the Office of Contracts and Grants. These support functions include logging, processing, project closing, and other sponsored project tasks to assure compliance with a variety of University, State and Federal policies and regulations.

You'll also support our work in award processing and management, meeting federal reporting requirements and award document drawdown from federal systems, as well as review and report on award status. We will ask your assistance in completing subcontract documentation for agreements being drafted by the officers and in compiling documentation for various federal audits.

Additional tasks in this role will encompass a variety of functions including:
  • Assisting with management of award documentation in InfoEd (OCG's award management system).
  • Completing required elements of sponsored project management with internal and external stakeholders.
  • Revising and preparing ADA-compliant forms and documentation.
  • Assisting with maintenance of OCG's website.
  • Editing and revising business process documentation.

What we can offer:

The anticipated annual salary range for this positions starts at $40,000 and will depend upon relevant background and experience. In addition the University of Colorado offers excellent benefits, including medical, dental, retirement (with a 2-for-1 employer match), generous paid time off, tuition benefit and RTD ECO Bus Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

What you should know:

This position requires discretion and excellent professional judgment while performing OCG functions and projects, including those involving sponsors of all types.

Be collaborative. Be effective. Be professional. Be Boulder.


Qualifications

What we require:
  • Bachelor's Degree OR an Associate's Degree plus 2 years of transferable, relevant professional experience. (Translatable or relevant experience might include such things as any type of office work, customer service, handling and triaging incoming calls and emails, assisting a supervisor or colleague, maintaining documents and files, communicating within or outside of a department or organization, etc.).
  • At least 1 year of experience using a Windows-based PC or Mac for word processing, spreadsheets, databases, and email communication.

What you will need:
  • Excellent communication and organization skills.
  • Ability to prioritize, monitor, and meet multiple competing deadlines.
  • Exceptional attention to detail.
  • Ability to make informed decisions.
  • Highly effective interpersonal skills
  • Ability to work with our diverse constituency of higher education and business professionals.
  • Proficient written and verbal communication skills.
  • Excellent organizational skills.
  • Demonstrated ability and willingness to learn database software and/or functionalities.

What we'd like you to have:
  • CU Boulder or higher education experience in general are very helpful.

Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.

Special Instructions to Applicants:Please apply by March 6, 2018

If you have technical difficulties submitting application information, please contact the CU Careers help desk at 303-860-4200, extension 2 or cucareershelp@cu.edu. All other job related inquiries should be directed to the posting contact for this posting.





Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:To apply, please submit the following materials AS ONE DOCUMENT/PDF to this posting at www.cu.edu/cu-careers:

1. A current resume.
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

Please name your document as follows: First-Last-Resume-CL-12655.
During upload, please indicate the type of document to ensure accurate submission.



Job Category: Research Services

Primary Location: Boulder

Department: B0001 -- Boulder Campus - 10059 - Office of Contracts & Grants

Schedule: Full-time

Posting Date: Feb 19, 2018

Closing Date: Ongoing

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: HRESmail@colorado.edu

Position Number: 00736162

PI101379426

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