Program Administrator

Job description

Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date February 26, 2018

Position Title Program Administrator

Vacancy # V-1415

Department Counseling and Educational Leadership

Division Academic Affairs

Job Description

Full-time position in an established and well-regarded graduate program in Educational Leadership with certifications in Principal, Supervisor, and Director of Counseling Services. Reporting to the Chair of the Counseling and Educational Leadership Department and working closely with the faculty Graduate Program Coordinator (GPC), the Program Administrator has primary responsibility for recruiting students through open houses and other activities; responding to inquiries from potential students; managing the admissions process; orienting students; advising students; assigning students to faculty advisors; contributing to the preparation of students for future employment; scheduling courses, internships, and clinical placements; recruiting adjunct instructors; and serving as liaison to school districts regarding internships and job placements and to offices on campus. Other responsibilities include:

Marketing and promoting the program.
Monitoring the program's web presence to ensure that it is current and accurate.
Proficiently using the University's systems (e.g., Recruiter, Banner) to facilitate admissions and enrollment.
Monitoring enrollment trends and updating enrollment projections accordingly.
Collecting post-graduation data.
Ensuring that students' time-to-degree projections are on target.
Contacting students close to completion each semester and directing students with registration holds to the appropriate University office.
Sending e-blasts each semester with updates and student responsibilities.
Advising students on course substitutions, transferring credits, and updating the matriculation system for proper auditing.
Informing students regarding deadlines for final audit and ensuring their audits are cleared in time for graduation.
Organizing and overseeing Awards Night recognitions.
Maintaining documents from internship logs and internship placements.
Providing support for accreditation and program approval activities.
Working with the Director of the College Off-Site and Special Programs staff to launch, manage, and develop new off-site programs.
Visiting off-site locations with the GPC for information sessions and orientations.
Assisting the GPC with record keeping of off-site initial student lists and overall outreach to students.
Marketing, recruiting, admitting, and advising during spring and summer for fall off-site cohorts.
Overseeing data management for off-site cohorts.
Supporting the advisors/mentors for the Fast Track, Off-Site, and Online Cohorts.
Reviewing and editing the Student Handbook each year.
Attending department and university meetings for GPCs.
Other responsibilities as assigned.

Qualifications & Requirements

Required: Master's degree in Educational Leadership or a related field and experience working in P-12 schools. Experience collaborating with colleagues and community and/or school partners. Strong organizational skills.

Preferred: Experience as an educational leader. Experience teaching online and hybrid courses. Ability to teach one or more courses in the Educational Leadership program.

Salary Range
Commensurate with experience.

Anticipated Start Date Open until position is filled.

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Apply By Review will begin immediately and continues until position is filled.

Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at






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Job No:
Posted: 2/28/2018
Application Due: 4/29/2018
Work Type: