Assistant Registrar for Scheduling

Job description

Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is the 31st member of the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. With a current enrollment of over 12,000 students, enrollment is projected to exceed 13,000 students in 2017, including both residential and commuter students. GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 850,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.

Position Title:
Assistant Registrar for Scheduling

Job Category:

Registration & Enrollment - 6510710

Enrollment Management Services

The Assistant Registrar for Scheduling is responsible for overseeing the construction of all academic course and final exam scheduling . The Assistant Registrar for Scheduling will utilize the Schedule25 software for scheduling courses as well as Banner for building and maintaining the course catalog and classes. This position will serve as the liaison between the Registrar's Office and academic schools regarding issues of course scheduling and academic space utilization. The Assistant Registrar for Scheduling will create the college's course schedule for fall, spring and summer semesters. In addition, the Assistant Registrar for Scheduling will support the Registrar's Office at the college commencement and orientation.

Essential Functions:

  • Creates the semester schedule utilizing Schedule25 and Banner. Responsible for use of Schedule25 for course scheduling and the Banner interface, knowledge of room attributes, scheduling reports, and general course scheduling procedures.
  • Responsible for all aspects of academic scheduling and course inventory. Advise and work with faculty and academic coordinators on scheduling issues. Establish best practices for a decentralized schedule production and course availability.
  • Maintain the catalog and schedule in Banner. Manage the editing and maintenance of Banner course information ensuring that the catalog inventory is updated according to approved course and curriculum updates.
  • Build the course schedule in Banner each semester. Prepare fall, spring and summer course schedules and set up term and wait-listing controls in Banner. Work with schools to establish and build rules for wait-listing.
  • Create, maintain and revise all scheduling related training and process documentation. Develop policies and procedures that include the establishment of standard class times and best practices for scheduling and registration in Banner.
  • Extract, analyze data and write reports as needed for studies of room utilization.
  • Participate in Registrar's Office registration activities to include registration of continuing students, helping with drop/add requests and prerequisite questions, and assisting with B.E.A.R. new student registration sessions.
  • Other duties as assigned.

Minimum and Preferred Qualifications:


  • 4 Year / Bachelor's Degree


  • Three to five years of work experience in a registrar's office or related field
  • Two years CollegeNET's Series 25/25Live or other related scheduling software.
  • Experience and knowledge of Ellucian Banner student systems including DegreeWorks.
  • Strong organizational skills with attention to detail. • Ability to be sensitive to and respond to needs and concerns of students.
  • Strong analytical and problems solving skills with demonstrated competence in the use of logic.
  • Ability to effectively communicate both verbally and in writing.
  • Demonstrate a high level of integrity and complete confidentiality at all times.
  • Ability to work under pressure with a high tolerance for interruptions and the ability to work with diverse groups of people.


  • Three years of Banner experience

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.

Physical Requirements

Position may require local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Must be able to perform the essential functions of the job, with or without reasonable accommodations. Some evening and/or weekend work may be required.

Physical Demands

  • Lifting - up to 20 pounds
  • Climbing Stairs
  • Pulling, pushing
  • Talking
  • Walking
  • Standing
  • Hearing, listening
  • Sitting
  • Repetitive hand motion (such as typing)
  • Bending

Position Status:






Diversity Profile: University



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Job No:
Posted: 2/28/2018
Application Due: 4/29/2018
Work Type: