Assistant Director of Event Operations
Founded in 2005, Georgia Gwinnett College (GGC) is the 31st member of the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. With a current enrollment of over 12,000 students, enrollment is projected to exceed 13,000 students in 2017, including both residential and commuter students. GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 850,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.
Assistant Director of Event Operations
Office of Operations - 7010130
Cover Letter, Resume
The position will be responsible for managing events on campus. The position will collaborate in the marketing of GGC's facilities and services to internal and the external community including online content, social media and other advertising for events. The position will also assist the Director of Operations in the management of space on campus to ensure efficient and effective utilization of space and resources.
RESPONSIBILITIES AND ESSENTIAL FUNCTIONS
- Responsible for creation and negotiation of contract deliverables; continuously works with the Legal department to ensure GGC is in compliance with federal, state, and local laws and policies.
- Facilitate and attend on-campus events to ensure optimum operations. Trouble shoot, and respond to emergencies, problems, etc., ensuring all aspects are implemented and controlled according to plan.
- Manage and track event finances including check requests, invoicing and reporting.
- Assist with creating and maintaining cost structures, including, but not limited to: Rent, Catering, ET, Security, Facilities, etc.
- Manage campus site visits; ensure events conform to all relevant campus policies and procedures.
- Serve as committee member for the Community Engagement Committee to work to create successful strategies for GGC to engage the community.
- Perform assessments and inventory checks throughout the year on classrooms, offices, and common areas around campus.
- Meet with departments to determine furniture needs.
- Manage furniture vendors relating to design, procurement , and installs on campus.
- Manage and update database for space-related items around campus to include: employee locations, types of spaces, square footage, room usage, and furniture.
- Co-create and collaborate in the marketing of GGC's facilities and services to internal and the external community including online content, social media and other advertising for events.
- Provide assistance in sales and information to faculty, staff and outside organizations regarding facility use and capabilities.
- Collaborate with college departments, contracted service providers, and external organizations to handle event logistics including booking venues, layouts/set-ups, food/beverage and audio/visual/lighting.
- Collaborate with faculty and staff to facilitate on-campus conferences, events and programs that enhance academic learning.
- Develop and recommend policy improvements related to event and space operations.
- Maintain an events resources on-line page.
- Coordinate moves around campus while managing space inventory.
- Assist in administrative work as required.
- Other duties, as assigned.
Minimum and Preferred Qualifications:
- Bachelor's degree (Business Management, Event Management, Operations, or related degree)
- Computer skills (Microsoft Suite, Adobe Suite)
- 2-3 years of related experience in similar position
Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.
Position may require local travel. Successful completion of a credit report is a condition of employment. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Must be able to perform the essential functions of the job, with or without reasonable accommodations.
- Lifting - up to 50 pounds
Position may require non-standard work hours (nights and weekends).