Procurement Specialist II
*Cover letter is required with application.*
Summary: Assists and ensures that the University is getting maximum value on each procurement dollar and promoting the University’s values related to procurement. Works with University departments to understand business processes of all procurement functions including contracts, procurement cards, and eProcurement. Ensures departmental procurement needs are fulfilled within a timely manner and in compliance with University policies and best practices in the procurement industry.
- Partners with assigned University departments to facilitate the procurement of goods and services to obtain maximum value in accordance with all University policies and procedures and departmental business needs.
- Develops and processes Requests for Proposal/Quotation/Information assigned departments using standard solicitation templates and procedures. Coordinates the development of specifications, terms, conditions, provisions, and source lists with departments and subject-matter experts. Manages pre-solicitation conferences, pre bid/proposal conferences, and site visits. Analyzes results and consults with departments. Coordinates amendments and certifies correctness of solicitations and award documentation.
- Sources products or services for departments and obtain quotes. Works with other Procurement Services personnel to use existing contracts and pre-qualified suppliers. Leads cross-functional team projects (RFPs, RFI’s, bids) that are responsible for project strategy, supplier selection, contract negotiation, and supplier management for commodities and services that may yield significant savings to the University.
- Supports assigned departments with use of procurement tools including eProcurement, procurement cards, and reports.
- Reviews departmental requisitions and orders to ensure the purchase is within reasonable tolerances, has received approval, and is appropriate. Uses best judgment to review factors including, appropriate method of purchase, dollar value, purchase quantity, unit of measure, etc.
- Analyzes assigned departmental spend to ensure University is receiving maximum value for procurement dollars.
- Serves as a liaison with University Counsel, Risk Management, contractors, department/units, and University management for contract negotiations, agreements, and procurement activities.
- Reviews and investigates departmental order problems taking appropriate action and providing feedback to appropriate personnel.
- Ensures department orders are processed, received by supplier, fulfilled properly in compliance with contract or other agreements, and closed in a timely manner.
- Works with Accounts Payable to resolve any invoice related issues pertaining to departmental purchases.
- Analyzes departmental spend and makes recommendations where departments could get better value by using existing contracts, group purchasing organizations or preferred supplier agreements.
- Assists with the collaborative efforts of other entities to strategically gain procurement volume, including, but not limited to Wake Forest University Baptist Medical Center.
- Ensures all record retention requirements for procurement services are met.
Required Education, Knowledge, Skills, Abilities:
- Bachelor’s degree plus three to six years related experience, or an equivalent combination of education and experience.
- At least 2 years of direct specialty area experience.
- Advanced knowledge of procurement functions and principles.
- Demonstrated skill in negotiations.
- Practical skills in specification writing.
- Ability to work on and prioritize multiple tasks and to meet deadlines.
- Demonstrate excellent customer service.
- Ability to analyze and interpret policy and procedures.
- Ability to research, analyze data, suggest solutions, and resolve procurement problems and questions.
- Ability to demonstrate effective communication skills, both verbal and written.
- Ability to organize workflow and coordinate activities.
- Computer literacy with proficiency in MS Office (Word, Excel, Power Point), email, internet.
- Ability to learn new software applications.
- Ability to work with minimal supervision.
- Working knowledge of skills for teaching and presentations.
- Knowledge of basic accounting principles.
Preferred Education, Knowledge, Skills, Abilities:
- Professional certification from Institute for Supply Management, American Purchasing Society, or other nationally recognized program (ex. CPM, CPSM, CPP, CPPM, CPPC, CPPO, CPPB) preferred.
- Contract management experience.
- Advanced Excel proficiency.
- ERP and eProcurement software proficiency.
- Procurement card software experience.
Responsible for own work.
Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.
Winston-Salem, North Carolina, United States