Assistant Director of Academic Programs

Chicago, IL
Feb 28, 2018
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Hyde Park Campus

10406 Summer Quarter

About the Unit
Summer Session at the University of Chicago welcomes over 1000 high school and undergraduate students to campus each year to participate in challenging, intensive courses that reflect the distinctive academic culture of UChicago. Summer Session combines regular undergraduate courses offered as part of Summer Quarter with a range of credit and non-credit programs designed specifically for summer participants. Summer Session continues to grow, each year adding new offerings and increasing the number of students from across the country and around the world who participate in its robust and rewarding academic programs. Summer Session serves as a center for curricular innovation, supporting both existing College students and the next generation of College students currently in high school. CANDIDATES ARE TO ENSURE ALL REQUIRED DOCUMENTS AS LISTED IN THE REQUIRED DOCUMENTS SECTION BELOW ARE SUBMITTED.

Job Information

Job Summary:

Reporting to the Associate Director of Summer Session, the Assistant Director of Academic Programs/Affairs assists in the creation and development new programs for high school and undergraduate students, and serves as an important liaison between the office and external partners both within and outside of the UChicago community. The Assistant Director helps maintain and enhance existing programs, and contributes to their development and support, including program design, curriculum development, scheduling, instructional staffing, student recruitment, and administrative support. The Assistant Director may also contribute to the admissions process, including defining application requirements, reading applications, making admissions decisions, and awarding scholarships.

Responsibilities: (may perform all or a combination of the following):

  • 40% Support instructional staff in development of new programs and courses, and organize team meetings. Manage course proposal process. Provide logistical support for course activities, such as making transportation arrangements, reserving meeting space, scheduling and planning opening and closing ceremonies.
  • 20% Assist with the recruitment of instructional staff and TAs.
  • 10% Contribute to conversations about community building, co-curricular programming.
  • 10% Assist operations staff with managing the budget and day-to-day spending for all programs.
  • 10% Support Summer Session team with responding to regular phone and email inquiries from applicants and coordinating needs for admitted students.
  • 10% As needed, read applications and make admissions decisions.

Required Competencies:
  • Superior organizational and communication skills.
  • Pro-active innovator with strong interest in supporting the creation of new programs.
  • Effective relationship-builder, able to represent the university well both internally and externally.
  • Ability to thrive in both structured and unstructured workday.
  • Familiarity with higher education, the culture of a selective research institution, and working with faculty.
  • Works effectively both as part of a team and independently.
  • Ability to prioritize competing demands during seasonally busy periods.
  • Creative problem-solver, with a strong eye for details.
  • A self-motivator able to create and meet timelines for project development. Project management experience a plus.
  • An understanding of Chicago's urban landscape, its neighborhoods, and UChicago's relationship to Hyde Park and its neighbors a plus but not required.
  • Availability to work some evenings and weekends as needed when programs are in session.

Additional Requirements

Education, Experience, and Certifications:

  • Bachelor's degree required.
  • Master's or other advanced degree preferred.

  • 3-5 years of progressively responsible administrative experience, or PhD plus project management or administrative experience required.
  • Experience with academic program/course creation, development, and evaluation required.
  • Experience working with a wide range of student clientele required.
  • Experience creating internal and external partnerships and developing stakeholder relationships required.

Technical Knowledge or Skills:
  • Proficiency in PC environment
  • Proficiency in Word, Excel, Outlook, and on-line organizational tools

Working Conditions and Physical Requirements:
  • Office environment
  • Fast-paced environment
  • Ability to sit at a computer for 2-4 hours.

Required Documents:

(Note: When applying, all required documents MUST be uploaded under the RESUME/CV section of the application.)
  • Cover letter, which is to include your interest in this position
  • Resume
  • List of references

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here


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