Project Administrator

Job description

Hyde Park Campus

22252 Chemistry

About the Unit

Job Information

Job Summary:

This position involves managing the full day-to-day operations for a large scientific research group in the Department of Chemistry. The group is comprised of 30 researchers at the undergraduate through postdoctoral levels. The Project Administrator's principal duties revolve around daily organization in a stimulating academic chemistry research environment, including manuscript editing, strategic and financial planning.

More specifically, key areas for contributions include assisting in the preparation and editing of grants, research manuscripts, and review articles, including annual reports and supporting information sections, from submission to publication; tracking project expenditures and research data management; developing standard operating procedures as appropriate.


  • Coordinate initial orientation for new postdoctoral researchers, students, and other research staff in assigned labs; approving UChicago Time records for research staff.
  • Oversee procurement and the processing of reimbursements for Voth and research group; GEMS expense reporting.
  • Manage seminar speakers/visitors by arranging travel and visit schedules; manage workshops and collaborative meetings within the research group and with other research groups or researchers.
  • Manage PI travel itineraries and related calendar, obtaining appropriate visas, and submitting reimbursements for expenses.
  • Manage and prioritize with Voth daily task lists each morning via email, and able to respond rapidly during the workday to email, phone, and/or verbal requests by Voth as these daily priorities evolve and/or change.
  • Orders office and laboratory supplies, including research hardware and software.

  • Analytical skills required.
  • Problem-solving skills required.
  • Attention to detail required.
  • Organizational skills required.
  • Verbal and written communication skills required.
  • Ability to work independently and as part of a team required.
  • Ability to handle sensitive matters with tact and discretion.
  • Ability to perform multiple tasks simultaneously and promptly.
  • Ability to prioritize work and meet deadlines.
  • Ability to train or teach others.
  • Ability to work effectively and collegially with little supervision or as member of a team.
  • Ability to work with people from diverse cultures and backgrounds.
  • Active listening skills.
  • Critical thinking skills.
  • Editing and proofreading skills.
  • Interpersonal skills.
  • Organizational skills.
  • Quantitative and analytical skills.
  • Time management skills.

Additional Requirements

  • Bachelor's degree plus a minimum of two years progressively responsible administrative experience. Bachelor's degree in a field relevant to the research being conducted preferred.

  • Previous experience in a scientific research environment preferred though not required.

Technical Knowledge and Skills:
  • Knowledge of Microsoft Office required.
  • Knowledge of EndNote software preferred; willingness to learn and implement End Note rapidly otherwise.
  • Knowledge of web page design and maintenance preferred.
  • Knowledge of the GEMS system preferred: Ability to learn and use GEMS required.

Required Documents:

(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)
  • Resume
  • Cover Letter
  • References

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

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Job No:
Posted: 2/28/2018
Application Due: 4/3/2018
Work Type: