Hyde Park Campus
About the Unit
This position involves managing the full day-to-day operations for a large scientific research group in the Department of Chemistry. The group is comprised of 30 researchers at the undergraduate through postdoctoral levels. The Project Administrator's principal duties revolve around daily organization in a stimulating academic chemistry research environment, including manuscript editing, strategic and financial planning.
More specifically, key areas for contributions include assisting in the preparation and editing of grants, research manuscripts, and review articles, including annual reports and supporting information sections, from submission to publication; tracking project expenditures and research data management; developing standard operating procedures as appropriate.
- Coordinate initial orientation for new postdoctoral researchers, students, and other research staff in assigned labs; approving UChicago Time records for research staff.
- Oversee procurement and the processing of reimbursements for Voth and research group; GEMS expense reporting.
- Manage seminar speakers/visitors by arranging travel and visit schedules; manage workshops and collaborative meetings within the research group and with other research groups or researchers.
- Manage PI travel itineraries and related calendar, obtaining appropriate visas, and submitting reimbursements for expenses.
- Manage and prioritize with Voth daily task lists each morning via email, and able to respond rapidly during the workday to email, phone, and/or verbal requests by Voth as these daily priorities evolve and/or change.
- Orders office and laboratory supplies, including research hardware and software.
- Analytical skills required.
- Problem-solving skills required.
- Attention to detail required.
- Organizational skills required.
- Verbal and written communication skills required.
- Ability to work independently and as part of a team required.
- Ability to handle sensitive matters with tact and discretion.
- Ability to perform multiple tasks simultaneously and promptly.
- Ability to prioritize work and meet deadlines.
- Ability to train or teach others.
- Ability to work effectively and collegially with little supervision or as member of a team.
- Ability to work with people from diverse cultures and backgrounds.
- Active listening skills.
- Critical thinking skills.
- Editing and proofreading skills.
- Interpersonal skills.
- Organizational skills.
- Quantitative and analytical skills.
- Time management skills.
- Bachelor's degree plus a minimum of two years progressively responsible administrative experience. Bachelor's degree in a field relevant to the research being conducted preferred.
- Previous experience in a scientific research environment preferred though not required.
Technical Knowledge and Skills:
- Knowledge of Microsoft Office required.
- Knowledge of EndNote software preferred; willingness to learn and implement End Note rapidly otherwise.
- Knowledge of web page design and maintenance preferred.
- Knowledge of the GEMS system preferred: Ability to learn and use GEMS required.
(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)
- Cover Letter
Depends on Qualification
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Background Check Required?
Remove from Posting On or Before
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.
We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.
To learn more about the university click here http://www.uchicago.edu/