Academic Counselor, Part-Time

Job description

Job ID 2018-4768
Posted Date 2018-02-11
Org Number 022274
Department Upward Bound Math & Science 2017
Division Vice President for Student Services
Job Type Staff
Location US-OK-Edmond
Proposed Salary Range $17.00 per hour ($20,400 annually)
Hours Per Week 25
Weeks Per Year 48
Regular Workdays/Hours Monday - Friday; some weekends and evenings

Position Overview

Coordinates program or services activities to ensure relevant guidelines, specifications, policy and/or procedures are followed for academic related programs, groups, and/or services. Assess to make sure the educational needs and goals are being met. Facilitates communication between administrators, faculty, staff, and students concerning program and/or services. Maintains relevant databases to ensure accurate and accessible records. Prepare reports summarizing statistical data or describing program objectives and accomplishments.

Department Specific Essential Job Functions

This position is a multi-year grant funded position and continued employment is contingent upon grant renewal. Establish, coordinate and maintain contact with all target schools, colleges, universities, and community partners. Establish and maintain positive relationships and partnerships with all grant program internal and external stakeholders. Directs summer and academic year tutoring services. Recruits, trains, and supervises summer instructors. Develop and maintain individualized interrogative knowledge portfolios for all participants. To include, but not limited to, academic and career plans and support services. Advises and educates students on program requirements, academic goals while evaluating student's academic history, standardized tests, and academic progress via transcripts on a continual proactive basis. Serve as staff chaperone during college visitations, service learning, cultural enrichment activities, and summer academies provided for program participants. Creates and maintains participant files and enters data into the project database. Assists with coordinating workshops and seminars for advising participants on gaining skills and knowledge in the areas of leadership, character development, financial literacy, lifelong learning, cultural diversity, soft skills, career planning, and college preparation/readiness. Advises and assists students and their parents in accessing needed counseling services, support networks, and/or community health services. Works with department, target schools, and community to recruit, interview, evaluate and select qualified students for the program. Assist in managing the student filing system/database system and documentation for target schools. Provide direct services to participants on college access and success processes that promotes high school completion and post-secondary enrollment. Must be able to drive 12 or 15 passenger vehicles.

Qualifications/Experience Required

Bachelor's degree (or equivalent experience) in related field to the program and experience that provides knowledge of and exposure to fundamental theories, principles, and concepts.

Qualifications/Experience Preferred

Bilingual preferred; at a minimum, the ability to understand and to make oneself understood to all Spanish speaking individuals. Knowledge in higher education attainment process. Minimum of three (3) years of experience with federal TRIO programs, academic support programs, or similar programs for disadvantage youths.


Ability to serve as a mentor to program participants. Demonstrated ability to work effectively with target population, officials in post-secondary education institutions, community agencies, community organizations and community centers. The ability to cooperate and communicate with colleagues, participants, parents and community members involved with the program. Knowledge of current educational resources and information in testing, career planning, college admissions, and financial aid resources. Experience in coordinating and implementing counseling sessions, workshops, seminars, campus visits, and group activities. Ability to work independently and comply with program guidelines. Ability to coordinate various components of program goals. Demonstration of excellent written, oral and interpersonal skills. Commitment to the target population and the principles of equal educational opportunity.

Physical Demands

Repetitive movement of hands and fingers - typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.





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Job No:
Posted: 2/28/2018
Application Due: 4/29/2018
Work Type: