Marketing Assistant II, Part-Time - Music

Edmond, OK
Feb 28, 2018
Institution Type
Four-Year Institution

Job ID 2018-4793
Posted Date 2018-02-22
Org Number 010082
Department Music
Division Provost Vice President
Job Type Staff
Location US-OK-Edmond
Proposed Salary Range $14.00 - $14.75 per hour
Targeted Job Start Date 3/5/2018
Hours Per Week 15-20
Weeks Per Year 52
Regular Workdays/Hours Flexible, Monday - Friday
Preference Date 3/1/2018

College/Department Overview

The College of Fine Arts and Design is a center of excellence for the arts and design, as well as a center of innovation for improving and promoting arts education. Founded in 2001, the college combines the experience of Oklahoma's oldest public educational institution with groundbreaking thinking about the role of the arts on the 21st century. The College of Fine Arts and Design nurtures leadership qualities in students, thus expanding the scope and qualities of their career opportunities. The institution's emphasis is on student-centered education. This commitment to excellence provides students the opportunity to interact and work closely with our more than 100 outstanding full and part-time faculty members who are dedicated to developing the artist, scholar, creative professional, educator, citizen and leader as a whole. With more than 200 performing and visual arts events every year, the college provides students from a variety of academic disciplines and programs to come together to view exhibits, attend special events, experience performances, take classes and discuss their work , and ultimately learn to both specialize and think from a global perspective. The College of Fine Arts and Design currently has six academic units, the Department of Art, Department of Dance, Department of Design, Department of Theatre Arts, School of Music and the Academy of Contemporary Music and specialized accreditations from National Association of Schools of Music (NASM), National Association of Schools of Art and Design (NASAD) and the Council for Interior Design Accreditation (CIDA). For further information see our website

Position Overview

Assist in the marketing, communications, or sales for a department. Aid in coordinating promotional events. Update and assemble promotional packets. Provide support to senior personnel in developing marketing, communications, and/or sales plans.

Department Specific Essential Job Functions

Assist/Coordinate layout and design of concert posters, ads in trade magazines, and other marketing material.

Develop and manage the social network for the School of Music by cultivating professional relationships with alumni, prospective students and prospective patrons.

Write press releases and create event publicity.

Manage all School of Music Social Media accounts.

Help communicate music concerts and events with various constituencies, including but not limited to: prospective students and families, alumni, community members, potential patrons, and donors.

Assist with special events, projects or surveys.

Assume responsibility for small projects and oversees such projects through to completion.

Perform other related duties as assigned.

Qualifications/Experience Required

Performs administrative or manual tasks. Requires general education or vocational training and 3+ years relevant experience in chosen field or equivalent combination of education and experience.

Qualifications/Experience Preferred

Experience in a higher education environment. Experience with social media. Experience with event planning.


Ability to create database in Excel of prospective student and potential patrons and the ability create mail mergers from that list. Ability to use social networks to find prospective students and prospective patrons and reach alumni and connect them to current events. Ability to design ads and posters. Knowledge of office procedures and practices. Must be computer literate in the use of relevant software applications (word processing, spreadsheets, database management). Excellent telephone etiquette, communication (written and oral), organizational and public relations skills. Ability to work well with others. Ability to operate office equipment. Ability to multi-task and attention to detail. Demonstrate a warm and caring professional service-oriented attitude. Ability to maintain confidentiality. Ability to work well in hectic and stressful situations. Must be self-motivated. Ability to listen and synthesize directives. Good supervisory skills. Additional Office Duties as assigned.

Physical Demands

Repetitive movement of hands and fingers - typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.


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