Categorical Program Coordinator (Enrollment Services)

Job description

invites applications for the position of:

Categorical Program Coordinator (Enrollment Services)

SALARY: $36,207.45 /Year
OPENING DATE: 02/27/18
CLOSING DATE: 03/20/18 04:30 PM

To assist in coordinating the day-to-day activities and operations of a select categorical program, such as EOPS/CARE, DSPS, Gateway to College, TRiO, Student Equity, etc., and to coordinate program funds and records; to determine program eligibility in accordance with established guidelines; to monitor student academic progress; and to provide outreach and recruitment activities to local school sites and community agencies. Employees in this classification receive limited supervision within a framework of standard policies and procedures and perform a variety of responsible student support functions. This job class requires excellent organizational and communication skills, as well as a high degree of positive contact with students, staff, and the public.

CLASSIFICATION: Range 29 on the Classified Salary Schedule, 40 hours per week, Work assignment hours are 8:00 a.m. to 5:00 a.m., Monday through Friday, 12 months per year.
SUPERVISOR: Associate Dean of Student Services or designee

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).

Employees have the option to contribute to:
• Health Savings Account (HSA)
• 403(b) and 457 Retirement Plans
• Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:
• Disability Income Insurance
• Cancer Insurance
• Life Insurance
• Accident Only Insurance
• Critical Illness Insurance
For more information regarding Employment and Benefit Policies, please view the Classified Employee Collective Bargaining Agreement.

• Assists in planning, coordinating, and evaluating program operations and activities; assists in the preparation of operational and statistical reports.
• Assists with development of program budgets; maintains and monitors program budget accounts, expenditures, and other records; prepares purchase orders and processes payments.
• Receives, handles, and processes confidential student information and requests, ensuring that security and strict rules of confidentiality are maintained.
• Establishes, maintains, and compiles computerized and manual records including student files, reports, correspondence, and related documents.
• Assists with program in-take procedures: receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and determines program eligibility and extent of support in accordance with established rules, regulations, policies, and procedures.
• Oversees and coordinates projects such as book loan program and lending library.
• Provides orientation and overview to new students.
• Promotes program: identifies and recruits potential participants; develops brochures, fliers, and other promotional materials; makes presentations to appropriate groups.
• Maintains accurate and detailed calendar of events, due dates, and schedules as they relate to assigned program and services to ensure proper tasks and activities occur as scheduled.
• Monitors individual student academic progress, identifies barriers to success, and refers students to other college and community support services as appropriate.
• Acts as information source regarding program policies, procedures, and requirements.
• Serves on advisory boards; provides information and seeks recommendations regarding issues which impact the program.
• May make referrals to childcare and other social services and campus and community support programs as needed. Serves as a liaison with county welfare department, social services department, and other community agencies.
• Performs related duties similar to the above in scope and function as required.
Knowledge of:
• proper office methods, practices, and procedures, including computerized record keeping systems
• basic procedures, practices, and purposes of categorical programs
• general needs of low-income, educationally disadvantaged, and single parent students
• principles, methods, and procedures for conducting outreach/recruitment activities for Student Services Programs
Ability to:
• learn district, state and national policies and procedures as applicable to the program
• plan, organize, and prioritize work
• enforce established program regulations and requirements
• effectively and tactfully communicate in both written and oral forms
• establish and maintain accurate record keeping systems and files and assist in the preparation of related reports
• understand and follow oral and written instructions in an independent manner
• establish and maintain effective work relationships with those contacted in the performance of required duties

Education/ Experience Required:
• Combination of training, education, and experience equivalent to an A.A. Degree.
• Direct experience working with low-income, educationally disadvantaged and ethnic minority students in a high school or college setting.
• Sensitivity toward students from diverse backgrounds, including re-entry and first-generation college students.
• Higher education experience working with categorical programs is desirable.

Online Application with Additional Preferred Materials to be attached to application:
• Cover letter addressing criteria listed in the position announcement
• Current resume
• College transcripts (unofficial will be accepted at the time of application)
Attention Internal Applicants:
• Internal candidates must also apply online and submit all required materials to be considered.
• Permanent Internal candidates cannot attach evaluations OR letters of recommendation from administrators or Board of Trustee members.
After formal application has been made, all application materials will be screened.
• Interviews will be by invitation only.
• Interviews are held on campus. No Skype or phone interviews.
• The District does not provide expense/travel reimbursement for expense/travel costs incurred during the interview process.

New Classified Appointments will be placed at Step 2 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before April 1, with subsequent steps annually thereafter to a maximum sixth step.

Longevity pay in accordance with Section 8.8 of the Classified Employee Collective Bargaining Agreement.

For full application instructions and position description, visit

The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 2/27/2018
Application Due: 3/22/2018
Work Type: