Secretary Clerk II - Career Studies & Services

Job description

Secretary Clerk II - Career Studies & Services

MiraCosta College

To view the full job posting and apply for this position, go to:

Discipline or Department: Career Studies

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: Starting $1,715.89 per month

Working Hours: One regular, part-time, 18 hours per week, 12 months per year position on the Oceanside campus. The work schedule will be Monday, Wednesday, Friday, 8:00 am - 2:30 pm. Although schedule is established, the person selected for this position will be expected to assist department members with occasional early morning or early evening events. The person selected for this position will also be subject to assignment to any district facility during any hours of operation.

Special Instructions to Applicants:
Apply and submit application materials through MiraCosta College's online application system at Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered in the first screening pool for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on Sunday, March 11, 2018:

1. Application for classified employment on which you list all relevant experience.

2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the desirable qualifications and the representative duties.

3. A current resume or curriculum vitae summarizing your educational background and experience.

4. Keyboarding test results for 45 net words per minute. Self-administered online test results are acceptable. Official certificates are not required. Copy of results (certificate or screen shot) from administering site must clearly state your name, net words per minute and name of the source used for the keyboarding/typing test. Please review this document after you have attached it to your application. NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

- Do you have experience working as a paid employee of a community college? If yes, please list your job title, the number hours per week, the number of weeks per year, and for how many years?

- Was planning and coordinating events part of any of your previous positions? If yes, list each event's purpose, scope, and number of participants.

- Describe your experience working as a member of a collaborative team.

- Do you have experience providing training and work direction to co-workers?

- Do you have experience developing marketing materials, including creating flyers and posting to social media?

The screening and interview committee will review application materials for up to three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date/first screening date.

Basic Function and Other Details:
BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of clerical duties of average difficulty including typing, filing and answering telephones; maintain records, database, and files.

DISTINGUISHING CHARACTERISTICS: Secretary Clerk II positions are assigned a wide variety of typing and clerical duties. Incumbents work within a framework of established procedures with only occasional instruction or assistance.
Those assigned to Career Studies & Services coordinates communication with community organizations, business and industry representatives, and employers; ensures students meet program requirements prior to making appointments with faculty and staff; and assists in providing direction to students during Career Studies & Services-sponsored events.

Representative Duties:
(E = essential job function)

1. Perform a wide variety of clerical work including typing, proofreading, filing, verifying and posting information on records, web pages, database, and social media. Type letters, memoranda, newsletters, reports, and other materials from oral direction, rough draft or copy.

2. Greet visitors, answer telephones and schedule appointments; provide routine and specialized information and assistance to students, faculty, community partners and the general public. [E]

3. Prepare, verify and maintain records and reports; compile requested information and prepare basic statistical reports; maintain a variety of files. [E]

4. Assist in ordering and maintaining adequate stocks of office supplies and departmental forms.

5. Prepare marketing and informational packets: assemble, duplicate, package, and distribute. Create promotional materials for workshops and events; post information to bulletin boards, kiosks, and other prominent areas.

6. Provide training and work direction to student workers as assigned.

7. Assist in the planning and implementation of special events and projects. [E]

8. Plan, prepare, and attend departmental meetings. Take and transcribe minutes.

9. Perform related duties as assigned.

Type of Benefits:
Vacation, sick leave, holiday pay and enrollment in a retirement system.

Minimum Qualifications:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

1. High school diploma or the equivalent; AND
(To view MiraCosta College's equivalency guidelines for classified positions go to d_Positions.pdf.)

2. One year of related work experience.
(IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours)

3. Ability to type/keyboard at 45 net words per minute

Desirable Qualifications:
1. Prior employment providing services to students in a community college setting. 2. Service-orientation: ensuring that each individual receives the attention, information, and resources he/she needs to complete the next action step to achieve his/her stated need or goal. 3. Team-orientation: identifying and including others who will contribute to the solution of a problem or the achievement of a goal; contributing to the success of others. 4. Strong experience creating marketing materials for print and social media. 5. Exceptional oral and written communication skills. 6. Working knowledge of SARS, PeopleSoft, SURF, Microsoft Office, Adobe Illustrator, and CRM software.

Licenses and Other Requirements:

Closing Date:

First Screening Date: 03-12-2018

Human Resources Contact Information:
[email protected] or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 114 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, Carmel Valley, and parts of Camp Pendleton.

MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities, as well as a Bachelor of Science degree in Biomanufacturing.

The district operates two campus sites and two centers, and offers a robust online education program. The Oceanside Campus, serving approximately 10,500 students, is located on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, and attracts more than 3,000 students. The Community Learning Center in downtown Oceanside hosts about 2,500 students in the college's noncredit programs including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes. The Technology Career Institute (TCI) in Carlsbad is part of the college’s Career Education Department. It offers our local community members the opportunity to enhance their lives and their careers with low-cost, hassle-free classes, workshops, and programs, as well as certificate programs to train skilled workers in industries such as high-tech manufacturing, maritime technology, and emerging technologies. The Small Business Development Center (SBDC) located at the TCI provides resources, workshops, and leadership programs for small businesses and serves all of North San Diego and Imperial Counties. The Veterans Business Outreach Center (VBOC), also located at the TCI, provides entrepreneurial development services such as business training, counseling, and mentoring, as well as referrals for eligible veterans and military spouses owning or considering starting a small business enterprise in Santa Barbara, Ventura, Los Angeles, Orange, Riverside, San Bernardino, San Diego and Imperial Counties.





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Job No:
Posted: 2/27/2018
Application Due: 4/17/2018
Work Type: