Office and Diversity Program Administrator

Job description

Office and Diversity Program Administrator

Stanford University

Job Number:

Office and Diversity Program Administrator

Office and Diversity Program Administrator (ASA1), H, 100%, Exempt, Continuing

School of Engineering, Office of Student Affairs

The Office of Student Affairs (OSA) in the School of Engineering at Stanford University seeks an energetic colleague to become our Office and Diversity Program Administrator. Our Office and Diversity Program Administrator is responsible for the day-to-day administration of our office and for ensuring that our programs run smoothly. In the Office of Student Affairs, students at the undergraduate and graduate level receive help with school-level policies and procedures. Student Affairs also includes the Engineering Diversity Programs (EDP), Global Engineering Programs (GEP), and the Technical Communication Program (TCP), which provide opportunities such as summer experiences, mentoring, fellowships, research grants, internships, academic support, and more. The work of our Office and Diversity Program Administrator contributes to the critical culture change currently underway within Stanford's School of Engineering to meet the twin goals of having Stanford engineers at all levels experience the success that comes from working with diverse teams and having Stanford engineering students experience an environment inclusive of all aspects of their personal identities (race/ethnicity, nationality, gender, sexuality, disability status, first-generation status, socioeconomic level, and broader diversity).

The position reports to the Associate Dean for Student Affairs, within the School of Engineering.

Website: Job Purpose Under general supervision, administer and support programs and functions within the Office of Student Affairs, inclusive of the work of the entire office, but with a significant portion of the work dedicated to our diversity programs.

Core Duties*
  • Independently implement, administer and evaluate day-to-day activities of the Office of Student Affairs; this includes being our local HR liaison and ensuring that our office supplies and physical space are appropriate to support OSA's mission and programs. Act as key contact with campus partner and external organizations; for example, work with Residential and Dining Enterprises for undergraduate summer diversity programs (e.g. Stanford Summer Engineering Academy and Summer Undergraduate Research Fellowships) and work closely with the directors of summer high school pipeline programs around space and personnel.
  • Organize and/or participate in outreach activities that may include communications, events, trainings, and/or conferences. Notably, run the Opportunity Job Fair and the Terman Awards.
  • Administer application forms and processes for diversity and inclusion programs.
  • In consultation with our senior academic analyst and diversity and inclusion team, collect and analyze data, create reports, review and explain trends regarding our diversity and inclusion programs.
  • Monitor and approve expenditures for all OSA programs; assist during budget planning across all programs.
  • Analyze and interpret policies, such as I-9 compliance and processing; develop, revise and implement procedures to make all parts of our programs run more smoothly.
  • May represent the program or function within the department, unit or school.
  • Supervise two full-time staff who perform essential front desk and accounting functions. Also train and supervise student staff. * - Other duties may also be assigned Education & Experience

    Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

    Knowledge, Skills and Abilities

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Knowledge of issues affecting diverse students, including issues of disparities in educational background, family education history, class, race, gender, age, disability, sexuality, and immigration status. Cultural sensitivity and humility across a spectrum of diversity broadly defined.
  • Ability to direct the work of others. Physical Requirements* Constantly perform desk-based computer tasks.

    Frequently stand/walk, sitting, grasp lightly/fine manipulation.

    Occasionally use a telephone, sort/file paperwork, write by hand, lift/carry/push/pull objects that weigh up to 40 pounds.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Working Conditions Occasionally work extended hours, evenings or weekends.

    Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford faculty, staff, students, and clients and with individuals at all levels in external organizations.

    Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

    Promote Culture of Respect: Demonstrates commitment to respecting diversity in all forms and promotes inclusion for all members of the Stanford community.

    Subject to and expected to comply with all applicable University policies and procedures, including, but not limited to, the personnel policies and other policies found in the University's Administrative Guide,

    Understand and communicate program goals and procedures within the context of prevailing legal standards and consistent with university policies and federal policies, for example, FERPA and Title IX.

    Applicants are encouraged to apply by March 12 with a cover letter and resume.

    About Stanford University

    Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

    Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

    Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Thank you for your interest!

    Job: Administration

    Location: School of Engineering
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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    Job No:
    Posted: 2/27/2018
    Application Due: 3/29/2018
    Work Type: