Section Administrator

Job description

Hyde Park Campus

2012211 Med-Inf Diseases

About the Unit
The Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not only in the medical school with over 300 full time faculty but is also the largest department in the University. The main missions of the Department of Medicine, scholarship, discovery, education and outstanding patient care, occur in a setting of multicultural and ethnic diversity. These missions are supported by exceptional faculty and trainees in the department. The Department of Medicine also takes great pride in providing unparalleled, comprehensive and innovative patient care. The Department's clinical excellence is continually recognized by the highly regarded US News and World Report. Each of the Department's sub-specialty practices are recognized as programs of national, regional, and local distinction for our novel diagnostic and therapeutic patient care offerings. The Department of Medicine has a long and proud history of research and discovery in the basic, clinical and translational sciences. Currently, the Department of Medicine is among an elite group of medical centers who are leading in the discovery and delivery of personalized medicine. Our impressive pool of talented researchers is renowned for bridging the bench to the bedside, and clinical research evaluations of new drugs and devices. The educational mission of the Department of Medicine is to train exceptional healers and the future leaders in academic medicine. The Department is home to four top residency programs (Internal Medicine, Emergency Medicine, Dermatology and Medicine-Pediatrics) and twelve fellowship programs, including seven federally-funded training grants. Diversity of housestaff and faculty is a key priority in our enterprise, both to cultivate leadership from underrepresented minorities and women and to reflect the ethnic and racial makeup of the patients we serve. Our trainees and faculty are recruited from top medical schools in the country.

Job Information

Job Summary:

The Section Administrator will manage the combined administrative, financial, academic and clinical affairs of the Section of Infectious Diseases and Global Health in the Department of Medicine. The Section Administrator will perform duties as the lead administrative officer for the Section including planning, coordinating and directing broad and complex financial and management functions of the Section in support of teaching, medical research and clinical care. Manage the implementation, direction, and policy development in areas of finance (revenue/expense management), professional fee billing, grants/contracts, human resources, facility operations, and fellowship training programs.


Budgetary and Finance:

  • Develop or direct the development of accounting systems for the section's fiscal affairs, including systems and procedures to optimize income and control expenditures.
  • Provide the section chief and departmental administration with financial analysis and financial reports on a regular basis.
  • Conduct or direct the content of special studies related to financial management and accounting.
  • Direct the preparation of the section's operating budget. Develop estimates for staff, faculty salaries, and recovery, and all non-salary expenditures. Provide guidance and counsel to the section chief, faculty members, and departmental administration.
  • Participate with faculty, physician billing offices, and the hospital to identify chargeable professional fee tests and procedures, ensures the integrity of billing data, monitor accuracy of professional fee reports, and assesses the effectiveness of billing efforts.

Clinical Practice Management:
  • Assist in the Management of Clinical Operations, including consistent and effective procedures for billing, credentialing, addressing physician compliance with regulatory requirements.
  • Work with physician leaders and UCMC administration to address clinical operations issues affecting hospital operations.

Human Resources and Development:
  • Manage the section's payroll/personal activities for all employees, including assisting the Section Chief with faculty members.
  • Authorize new hires, terminations, lay-offs, leaves of absences, and merit increases.
  • Establish systems that promote fair and effective recruitment, hiring, evaluation, promotion, disciplinary action and discharge practices.
  • Direct and supervise the activities of the section's support staff. Hire, train, develop, conduct corrective action, and evaluate subordinates.
  • Make effective recommendations on compensation.
  • Participate in the recruitment of faculty members and ensures the timely and accurate processing of faculty appointments and promotions.
  • Participate with the Section Chief in the development plans for future faculty and staff needs and identifies resources for their support.

Research Administration:
  • Assist the faculty in the pursuit of grants and awards to continue the research, education, and clinical activities of the section.
  • Communicate grant opportunities to faculty and facilitates the timely submission of grant applications related to the opportunities.
  • Participate in the development and implementation of fund raising plans for the Section.

Space and Facilities Administration:
  • Manage activities related to section space, facilities, and equipment, including renovations, moves, maintenance, and ongoing facilities operations.
  • Direct activities related to renovation or redistribution of section space and maintain appropriate records of same, and ensures that all activity is coordinated with the appropriate Departmental, Divisional, University, or Hospital office.

  • Develop, implement, and administer policies and procedures and monitor compliance with University fiscal, academic, and human resources policies and procedures.
  • Participate in the development, implementation, and maintenance of computer hardware and software to support the section's activities and goals.
  • Ensure that systems are compatible with existing, Departmental, Divisional, and University operating systems and software.
  • Facilitate the collection, compilation, and analysis of appropriate data for use in routing and special projects.
  • Participate on Departmental, Divisional, and University committees.

  • Computing skills sufficient to effectively use many diverse managerial and administrative computer applications required.
  • Strategic leadership skills required.
  • Project management skills required.
  • Supervisory skills required.
  • Knowledge of accounting principles required.
  • Analytical skills required.
  • Problem-solving skills required.
  • Decision-making skills required.
  • Attention to detail required.
  • Organizational skills required.
  • Quantitative skills required.
  • Oral and written communication skills required.
  • Interpersonal skills required.
  • Negotiation skills required.
  • Ability to work independently with a high degree of initiative required.
  • Ability to maintain confidentiality required.
  • Knowledge of spreadsheet and word processing programs required.
  • Knowledge of financial, management and operational functions in the areas of clinical, educational and research preferred.
  • General knowledge of billing and collection preferred.
  • Knowledge of major federal awards and/or clinical trials operations preferred.

Additional Requirements

Education and Experience:
  • Bachelor's degree or higher in business, accounting, or a related field required.
  • Advanced degree in business, health care administration or related field preferred.
  • Three years of experience in an administrative/supervisory capacity required.
  • Experience at negotiating on behalf of unit in order to accomplish goals (salaries, budgets, etc.) required.
  • Ability to create and deliver concise informational presentations required.
  • Ability to condense complicated issues to simple summary that can be understood by variety of constituents required.
  • Demonstrated experience conducting goal setting process for unit preferred.
  • Healthcare and/or academic medical experience preferred.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 2/27/2018
Application Due: 4/28/2018
Work Type: