Central Services Manager
Central Services Manager
South Orange County Community College District
Initial Screening Date: 03/23/2018
Pay Range: 10 - at $80,388 to $113,172 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).
PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu
To plan, organize, coordinate, prioritize, and manage Central Services functions, programs, services, operations and activities, including off campus purchasing, receiving, warehouse, stores, mailroom and courier operations; maintain customer service culture; supervise the warehouse facilities at both campuses in the District-wide receipt, distribution, delivery, storage, inventory and issuance of supplies, equipment, materials and miscellaneous items; ensure the timely and accurate inventory control of warehouse supplies and equipment assigned as fixed assets; and perform a variety of other technical tasks related to areas of assignment.
To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the Executive Director of Business Services or designee of the Chancellor.
Exercises functional and technical supervision over Central Services personnel as assigned.
• Applicable District, local, State and federal policies, laws and regulations related to areas of assignment.
• Basic principles and practices of purchasing.
• Basic principles of risk management, including safety hazards and appropriate precautions applicable to area of assignment.
• Budget preparation and administration.
• Correct English composition, grammar, spelling and vocabulary.
• District and College organization, operations and objectives.
• Effective methods, practices and procedures used in a District-wide warehouse operation involving the receipt, storage, distribution, delivery, inventory and issuance of supplies, equipment, materials and miscellaneous items.
• Equipment and materials used in warehouse operations including familiarity with computerized warehouse or inventory application programs.
• Interpersonal skills including tact, patience and diplomacy. Inventory control.
• Operation of computer, peripherals and software programs, including database management, spreadsheet, word processing and specialized software.
• Oral and written communication skills.
• Planning and organizational skills.
• Principles and procedures of record keeping.
• Principles of training and supervision.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.
• Collect, compile and analyze data.
• Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Evaluate needs and estimate future supply requirements for supplies and other inventory items.
• Interpret, apply and explain complex and technical local, State and federal policies, laws, regulations and other legal mandates related to areas of assignment.
• Maintain accurate records and controls.
• Maintain current knowledge of bidding procedures and purchasing operations. Maintain inventory control of warehouse supplies and equipment.
• Manage a District-wide warehouse operation for the successful receipt, issuance, distribution, delivery, storage and inventory of supplies, equipment, materials and miscellaneous items.
• Meet schedules and timelines.
• Observe health and safety rules and regulations.
• Operate a variety of equipment including a small truck, forklift, pallet jack and hand truck.
• Operate office equipment such as computer, printer, calculator, copier and facsimile machine.
• Organize time and workspace effectively.
• Perform assigned work with speed and accuracy.
• Prepare and administer budgets for assigned program areas.
• Prepare and maintain a variety of warehouse-related records and reports.
• Relate effectively to people of varied academic, cultural and socioeconomic backgrounds using tact, diplomacy and courtesy.
• Select and recommend the purchase of routinely used materials and supplies.
• Train, supervise and evaluate the performance of assigned personnel.
• Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
• Work effectively with others to achieve common goals including student recruitment and retention.
• Work independently with minimum supervision.
Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.
Equivalent to an associate of arts degree from an accredited college or university with major course work in purchasing, business or public administration or closely related field.
Five years of increasingly responsible experience in warehouse operations, storekeeping or a closely related field involving the selection, purchasing, storing and issuing of a variety of materials and supplies, including at least two years of experience in a supervisory capacity.
License or Certificate:
Valid California driver’s license.
Possession of, or ability to obtain, a valid forklift operator’s certificate.
Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.
EQUAL OPPORTUNITY EMPLOYER