Central Services Manager

Location
Mission Viejo, California
Salary
$80,388 $113,172 per year
Posted
Feb 23, 2018
Institution Type
Community College

Central Services Manager

South Orange County Community College District

 

 

Initial Screening Date:    03/23/2018

Pay Range: 10 - at $80,388 to $113,172 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)

 

Classification Benefits:    

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

 

PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu

 

Summary Description:

To plan, organize, coordinate, prioritize, and manage Central Services functions, programs, services, operations and activities, including off campus purchasing, receiving, warehouse, stores, mailroom and courier operations; maintain customer service culture; supervise the warehouse facilities at both campuses in the District-wide receipt, distribution, delivery, storage, inventory and issuance of supplies, equipment, materials and miscellaneous items; ensure the timely and accurate inventory control of warehouse supplies and equipment assigned as fixed assets; and perform a variety of other technical tasks related to areas of assignment.

 

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

 

 

SUPERVISION RECEIVED AND EXERCISED:

Receives direction from the Executive Director of Business Services or designee of the Chancellor.

 

Exercises functional and technical supervision over Central Services personnel as assigned.

 

Knowledge of:    

• Applicable District, local, State and federal policies, laws and regulations related to areas of assignment. 

• Basic principles and practices of purchasing.

• Basic principles of risk management, including safety hazards and appropriate precautions applicable to area of assignment.

• Budget preparation and administration.

• Correct English composition, grammar, spelling and vocabulary. 

• District and College organization, operations and objectives.

• Effective methods, practices and procedures used in a District-wide warehouse operation involving the receipt, storage, distribution, delivery, inventory and issuance of supplies, equipment, materials and miscellaneous items.

• Equipment and materials used in warehouse operations including familiarity with computerized warehouse or inventory application programs.

• Interpersonal skills including tact, patience and diplomacy. Inventory control.

• Operation of computer, peripherals and software programs, including database management, spreadsheet, word processing and specialized software.

• Oral and written communication skills.

• Planning and organizational skills.

• Principles and procedures of record keeping.

• Principles of training and supervision.

 

Ability to:    

• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.

• Collect, compile and analyze data.

• Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.

• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

• Establish and maintain cooperative working relationships with those contacted in the course of work. 

• Evaluate needs and estimate future supply requirements for supplies and other inventory items.

• Interpret, apply and explain complex and technical local, State and federal policies, laws, regulations and other legal mandates related to areas of assignment.

• Maintain accurate records and controls.

• Maintain current knowledge of bidding procedures and purchasing operations. Maintain inventory control of warehouse supplies and equipment.

• Manage a District-wide warehouse operation for the successful receipt, issuance, distribution, delivery, storage and inventory of supplies, equipment, materials and miscellaneous items.

• Meet schedules and timelines.

• Observe health and safety rules and regulations.

• Operate a variety of equipment including a small truck, forklift, pallet jack and hand truck. 

• Operate office equipment such as computer, printer, calculator, copier and facsimile machine. 

• Organize time and workspace effectively.

• Perform assigned work with speed and accuracy.

• Prepare and administer budgets for assigned program areas.

• Prepare and maintain a variety of warehouse-related records and reports.

• Relate effectively to people of varied academic, cultural and socioeconomic backgrounds using tact, diplomacy and courtesy.

• Select and recommend the purchase of routinely used materials and supplies. 

• Train, supervise and evaluate the performance of assigned personnel.

• Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.

• Work effectively with others to achieve common goals including student recruitment and retention. 

• Work independently with minimum supervision.

 

Education and Experience Guidelines:    

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

 

Education/Training:    

Equivalent to an associate of arts degree from an accredited college or university with major course work in purchasing, business or public administration or closely related field.

 

Experience:    

Five years of increasingly responsible experience in warehouse operations, storekeeping or a closely related field involving the selection, purchasing, storing and issuing of a variety of materials and supplies, including at least two years of experience in a supervisory capacity.

 

License or Certificate:    

Valid California driver’s license. 

Possession of, or ability to obtain, a valid forklift operator’s certificate.

 

 

To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  

 

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  

 

EQUAL OPPORTUNITY EMPLOYER