Project Manager

Job description

Project Manager

Department: Cap Plan/Space Mgt/Sup Serv Admin
Campus: Stockton
Posting Number: 201301290P
Full or Part Time: Full Time
Number of Months: 12
Work Schedule
Work performed during standard business hours. Additional hours may be required to meet business needs or deadlines. Occasional to frequent visits to project sites.
Open Date: 02/22/2018
Open Until Filled: Yes

Position Summary Information
Primary Purpose
Under the direction of the Executive Director Real Estate Management, Physical Planning and Space Management coordinates and manages the activities of assigned physical planning and construction projects from planning and design stages through remediation, construction, occupancy and project close-out. Manages and administers projects including all daily activities associated with: planning, budgeting, coordination/preparation of contract documents, weekly project meetings, oversight of construction activities; coordination of end user requirement, professional consultants, construction administration and end user occupancy.

Essential Functions
1. Responsible for all aspects of the physical planning and construction process for projects, highly specialized and critical components of these projects and/or specific phases of a project. Exercises independent judgment in selecting methods, techniques and evaluation criteria for obtaining results.

2. Manages the project program, including meeting with clients to help define both project scope and program.

3. Facilitates hiring architectural, engineering and consultant firms to develop project requirement definitions, design criteria, and preparing layouts and detail drawings; provides leadership expertise, direction and management of the engineers, architects and other consultants.

4. Prepares cost estimates, functional studies and establishes project schedule and budget and reviews with clients; establishes milestones and monitors adherence to master plans, budgets and schedules.

5. Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes; ensures plans and specifications conform to all codes and regulations.

6. Determines delivery method and bids or negotiates construction contracts.

7. Reviews, manages and oversees physical planning and construction activities, including contractor's schedule, RFI's, submittals, change order requests, and punch list; specializes in and focuses on monitoring project milestones and project expenditures/budgets.

8. Acts as liaison among project participants and resolves problems or conflicts, including recommending range of solutions to disputed issues or contractor claims.

9. Ensures project is properly closed out and Operations & Maintenance Manuals and record drawings/documents are turned over to Physical Plant and properly archived.

10. Prepares reporting of project status as required by University policy, regulatory agencies, including budget and schedule.

11. Presents to management, project status including but not limited to timelines, issues, risks and communication plans.

12. Includes but not limited to operating in the Executive Director's absence. Delivering clear, concise and accurate communication to University employees and stakeholders. Inspires and leads, identifies priority needs and goals, demonstrates good judgement in decision making and escalates issues when necessary. Commitment to serve others by supporting the needs of those being led through effectively demonstrating the character, experience, humility, wisdom and discernment necessary to create trust and influence.

13. Other duties as assigned, including but not limited to organizational and administrative activities not directly relating to projects, including serving on committees.

Minimum Qualifications

  • Bachelor's Degree.
  • Seven (7) years of project management experience as an owners' representative, through all stages of capital projects including programming, planning, design, remediation, construction, contract administration, commissioning, certification, validation, and occupancy.
  • Experience with contract documentation and project development from preliminary planning through final occupancy on new construction and renovation/alteration projects with budgets ranging up to $10,000,000.

    Preferred Qualifications
  • At least three (3) years in a supervisory capacity.
  • Experience on staff or working on projects at a University.
  • Experience working on or managing a variety of project types including athletic and recreational facilities, housing and dining facilities, classroom/meeting spaces, performance venues, laboratories/clinics and office spaces.
  • LEED accreditation at Green Associate or AP level.
  • Experience with AutoCAD, REVIT or similar drawing systems.
  • Excellent ability in reviewing and selecting professional consultants, contractors, and vendors.
  • Strong ability to prepare spreadsheets for reporting of project budget and schedule status.
  • Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Office, Excel, and Microsoft Project. Strong analytical, negotiation, communication, problem solving and report writing skills.
  • Demonstrated ability in conducting project team meetings. Demonstrated ability in analyzing construction cost and construction schedules, knowledge of the importance of data for troubleshooting construction problems and the ability to provide analysis (specific data) to answer questions.
  • Excellent oral and written communication skills. Ability to speak articulately in high level forums and to answer difficult questions with confidence.
  • Strong ability to work independently identifying best approaches to problems/questions and determine when to seek manager or more senior advice.
  • Demonstrated ability in managing multiple projects and working effectively in multidisciplinary groups.
  • Strong ability in interacting with all levels of management.
  • Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.

    Physical Requirements
    The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    May require extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional to frequent standing, walking, walking across campus, project sites, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.

    Work Environment/Work Week/Travel:
    Work is performed both outdoors and indoors, primarily working in a standard office environment with use of computer and phone. Work performed during standard business hours. Additional hours may be required to meet business needs or deadlines. Occasional to frequent visits to project sites.

    Valid driver's license required. Incumbent must also be able to meet the University's fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.

    Hiring Range Commensurate with experience, exempt

    Background Check Statement
    Applicants who are selected as final possible candidates must pass a criminal background check.

    To apply, visit:

    AA/EEO Policy Statement
    University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.





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    Job No:
    Posted: 2/23/2018
    Application Due: 4/24/2018
    Work Type: