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Administrative Assistant - DU Advancement

Job description

Essential Functions

Administrative Coordination

  • Supports the Assistant Vice Chancellor in effectively managing their portfolio of responsibilities. This may include specific assignments related to monitoring team-based and division goals, donor moves management, research and data compilation, data entry, and business process improvements.
  • Provides full administrative assistance to the Assistant Vice Chancellor. Manages calendars to schedule meetings with staff, alumni, donors, parents, and others. Coordinates travel arrangements.
  • Creates and delivers high-quality professional reports, presentations, and other documents for internal and external audiences.
  • Serves as a strong liaison and provides excellent customer service to University leadership, advancement staff, campus colleagues, alumni, donors, and others.

Budget Coordination

  • Prepares expense reports and reimbursement requests on behalf of his/her assigned team.
  • Assists in tracking departmental expenses and researches/ troubleshoots as necessary.
  • Serves as a knowledgeable resource for applicable purchasing policies and procedures.

Special Projects

  • Organize and facilitate trainings, meetings, and small events as needed.
  • Research and prepare reports on specific topics (e.g., benchmarking/best-practices at other institutions, donors/alumni, giving histories/constituent information, etc).
  • Provide limited project and administrative support to other advancement professionals.

University Citizenship

  • Serve as an active and collaborative partner to all central and unit-based advancement functions and campus colleagues to foster strategic, effective, and collaborative advancement practices.
  • Model "One DU" leadership.

Knowledge, Skills and Abilities

  • Outstanding attention to detail and commitment to quality.
  • Excellent interpersonal skills, including verbal, written and organizational skills.
  • An understanding and attitude of customer service; ability to be very flexible and adapt to change.
  • Must be able to manage time well, particularly while managing competing priorities.
  • Must be able to work independently and as a part of a group.
  • Willingness to take initiative, keep a positive attitude, and maintain a professional demeanor.
  • Adept at problem-solving, critical thinking, and using judgment in situations that that require sensitivity and tact.
  • Demonstrated proficiency in Microsoft Office suite (Excel, Outlook, Word).

Required Qualifications

  • Bachelor's degree or equivalent combination of education and work experience.
  • 1 year of experience in a faced-paced office environment.

Preferred Qualifications

  • Bachelor's degree.
  • 3 year of experience in a faced-paced office environment.
  • Experience working in higher education, non-profit and/or health care.
  • Experience supporting upper-level management.

Work Schedule

  • Monday - Friday, 8:00 a.m. - 4:30 p.m.
  • Evenings and weekends as required.

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) Thursday, March 8, 2018.

Special Instructions

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply.

In order to be considered for this position you must include the following documents with your application:

  1. Resume
  2. Cover Letter
  3. Responses to all questions

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.




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Job No: 004458
Posted: 2/23/2018
Application Due: 4/24/2018
Work Type:
Salary: Negotiable