Executive Assistant

Feb 22, 2018
Institution Type
Four-Year Institution

Northeastern University

Executive Assistant

Requisition Number: STFR004381

Division/College: College of Computer and Information Science

Location: Boston Main Campus

Full-time/Part-time: Full Time


The College of Computer and Information Science is seeking an Executive Assistant to the Dean to support the Dean in a growing and dynamic College. During the past several years, the faculty and staff have doubled as the enrollments continue to rise at the Undergraduate, Masters and PhD program. The Dean is required to travel at least 50% of the time to engage with employers/alumni and friends to reach the goal of 1.5 million in funding. We are seeking a dynamic individual who can take the lead when necessary in assisting the Dean in reaching her goals. The Executive Assistant to the Dean will work in conjunction with the current Executive Assistant and execute a variety of time-sensitive and complex responsibilities including interface with University leaders, alumni, and donors, community members on administrative, substantive and confidential matters. This includes assisting in mobilizing, tracking and completing key projects, report obligations and tasks.

Administrative responsibilities include the preparation of draft communications, daily correspondence, special messaging on the behalf of the Dean, strategically scheduling meetings, travel, proofreading documents, and conducting research for important projects. The Executive Assistant to the Dean will have daily reviews with the Dean regarding the day's priorities and appropriate action required to ensure all goals and support needs of the Dean are met.

The Executive Assistant to the Dean is responsible for developing effective systems to manage the Dean's administrative needs. S/He will provide planning and oversight to ensure that the Dean's time is effectively allocated and that information is presented to advance the priorities of the College agenda. S/he must be able to communicate professionally and effectively on behalf of the Deans and will manage relations with key constituents, frequently communicating with staff in the President's and Provost's Offices, Associate Deans and Development staff.


Bachelor’s degree with a minimum of 3 - 5 years of progressively responsible executive support experience required, preferably in higher education or executive setting. Excellent communication and critical thinking skills, project management ability and attention to detail required. Must have excellent computer skills including proficiency in MS Office Suite, presentation, Outlook email, spreadsheet and database software. Individual must have strong organizational, communication (both oral and written), and interpersonal skills. Must be detail-oriented, able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must be able to take initiative and follow through on tasks independently. Must possess a thorough knowledge of professional office procedures, good judgment, discretion and problem solving skills.

Additional Information:

To be considered for this position please visit our web site and apply on line at the following link: [email protected]

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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