Office Assistant, Public Safety

Job description

Job ID 601807
Location Green Bay


Department: Public Safety

Reports To: Supervisor, Learning Department Office
Salary Grade: PB

Position #: 07100138

LOCATION: Green Bay Campus
HOURS: Monday and Wednesday 10-6pm and every other Friday 8:30-4:30pm
SALARY: $13.18/hour

Required online application available on website:

Location: Northeast Wisconsin Technical College, Human Resources, 2740 West Mason Street, Green Bay, WI 54307-9042. All postings are considered current and available until removed from the website.
Northeast Wisconsin Technical College is committed to promoting a learning environment where employees and students of differing perspectives and cultural backgrounds pursue career and academic goals embraced in an environment of respect and shared inquiry.

The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population

This position is the first point of contact between the Public Safety department, the rest of the NWTC campus and the general public. As the receptionist in the Public Safety Department, you will provide customer service to our students, faculty and other customers and direct inquiries to the appropriate staff. Exceptional interpersonal skills and the ability to communicate with customers in all forms of communication are vital. This position collaborates with the office support and administrative staff to complete daily office tasks, assist faculty and provide a high level of customer service to our students and the general public.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.
Essential Functions Statement(s)

  • Greet internal and external customers, in person, via phone or email and provide accurate information and direction.
  • Assist with confidential student records that include Department of Motor Vehicle records and Department of Justice mandated state forms to ensure accuracy for driving records/licensures and certification purposes while following state guidelines and staying current with upcoming changes.
  • Scan student files, update mailing databases and spreadsheets, prepare weekly class monitor report, enter accurate student data such as enrollments for upcoming classes, monitor Learner Feedback Forms in Blackboard, maintain book requests and prepare materials for upcoming meetings.
  • Collaborate and coordinate needs with other departments of the college.
  • Serve in a cross-functional capacity to assist each administrative assistant with Public Safety.
  • Coordinate and communicate with all other office staff to ensure in constant sharing of information and quality of service to customers.
  • Assist faculty/staff and students with the scheduling of available rooms through R25 in the Public Safety classrooms when conflicts arise.
  • Coordinate the ordering and maintain the inventory of supplies including while insuring adherence to budget guidelines. Organize, clean and restock all classroom and general office spaces.
  • All other duties and projects as assigned.

Competency Statements (s)
  • Values - Demonstrate behaviors and action that support the College's values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
  • Student Success - Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
  • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
  • - Ability to perform work accurately and thoroughly.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Customer Oriented - Ability to take care of the customers' needs while following company procedures.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • - Possessing the trait of being organized or following a systematic method of performing a task.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Education: Administrative Assistant or Office Assistant degree if preferred
Experience: Minimum of 1 year working in an office environment or proven customer service experience
**An equivalent combination of education and work experience may be considered

Computer Skills:
Proficient with Microsoft Office Word and Excel
Comfortable with Outlook calendars, tasks and basic email function

Other Requirements:
Ability to work independently with limited supervision.

N - Not Applicable
O - Occasionally - up to 33 percent of the time or 0 to 2.5 hours per day
F - Frequently - 33 to 66 percent of the time or 2.5 - 5.5 hours per day
C - Constantly - more than 66 percent of the time or more than 5.5 hours per day

Physical Demands
O (Occasionally)
10 lbs or less
F (Frequently)
O (Occasionally)
11-20 lbs
O (Occasionally)
C (Constantly)
21-50 lbs
N (Not Applicable)
Handling / Fingering
F (Frequently)
51-100 lbs
N (Not Applicable)
Reach Outward
O (Occasionally)
Over 100 lbs
N (Not Applicable)
Reach Above Shoulder
O (Occasionally)
N (Not Applicable)
12 lbs or less
F (Frequently)
N (Not Applicable)
13-25 lbs
O (Occasionally)
Squat or Kneel
O (Occasionally)
26-40 lbs
N (Not Applicable)
O (Occasionally)
41-100 lbs
N (Not Applicable)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.
NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes.





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Job No:
Posted: 2/22/2018
Application Due: 3/24/2018
Work Type: