Financial Administrator

Job description

Hyde Park Campus

22270 PSD - LBC

About the Unit

Job Information

Job Summary:

Provides comprehensive financial/accounting services for Physical Sciences Division Local Business Center. Responsible for both pre-award and post-award grant administration for defined group of faculty or other account owners. Manage departmental budgets, recharge operations, and faculty research accounts. Responsible for coordinating services between the faculty, the Financial Services, Human Resources, departmental staff, and University Research Administration.


Account Administration

  • Serves as primary account administrator for a defined group of faculty or other account owners.
  • Duties include budget preparation; account creation and budgeting in the Financial Accounting System; allocating, authorizing, monitoring, and controlling expenses; account maintenance including oversight, reconciliation, and error correction; financial accounting, reporting, and projecting; and account closing.

Pre-award and sponsored project administration
  • Works with faculty and program staff, and other administrators to advise on, plan, and manage financial aspects of sponsored project proposal preparation and submission including budgeting and subcontracting.
  • Advises and assists in most budget revisions, financial reporting, and other relations and communications with funding agencies, subcontractors, and others as required.

Procurement oversight
  • Advises faculty, program staff, Procurement Specialists, and other administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisition, and personal and travel reimbursement.
  • Authorizes and approves all expenditures.

Other duties as assigned.

  • Strong computer skills including word processing, database management, and spreadsheet skills required.
  • Knowledge of accounting and mathematical aptitude required.
  • Strong financial and analytical skills required.
  • Excellent oral and written communication skills required.
  • Exceptional attention to detail and organizational skills required.
  • Ability to research issues and propose solutions to problems required.
  • Ability to exercise sound judgment, discretion and tact required.
  • Time management skills and the ability to handle multiple, concurrent tasks within deadlines required.
  • Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university required.
  • Ability to be flexible and adaptable to changes in workflow and procedures required.
  • Ability to work independently and complete projects on time and accurately with minimal supervision required.

Additional Requirements

Education, Experience, and Certifications:
  • Bachelor's degree required
  • MBA or related advanced degree preferred.
  • At least one year of relevant experience required.
  • Previous experience with financial services or sponsored projects

Technical Knowledge or Skills:
  • Knowledge of Microsoft Office, financial computing, and database software applications required.
  • Mathematical aptitude required.
  • Strong analytical and organizational skills.
  • Strong interpersonal, verbal, and written communication skills required.
  • Ability to work closely with senior University officials required.
  • Ability to independently complete projects on time and accurately with minimal supervision required.
  • Flexibility and ability to work effectively under considerable time pressure required.
  • Ability to work non-traditional hours required.

Required Documents:

(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)
  • Cover Letter
  • Resume

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

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Job No:
Posted: 2/22/2018
Application Due: 3/15/2018
Work Type: