Fellowship Program Coordinator

Job description

Fellowship Program Coordinator

Stanford University

Job Number:

The Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff.

The Stanford Diagnostic Neuroradiology Program aims to train the next leaders in the field of Neuroradiology. During our robust two-year training program, our 14 fellows (typically 7 first-year ACGME fellows and 7 second-year fellows) become expert in interpreting CT and MR studies of the brain, spine, and head and neck. They also perform procedures and engage in a rigorous program of didactic learning. During their two years of training, they will be engaging in weekly didactic activities, as well as pursuing research- and quality-focused initiatives under the guidance and mentorship of the faculty members in Diagnostic Neuroradiology. The Stanford Neurointerventional Program, a subsection of the Neuroradiology section, is one of the leading centers in the United States in pioneering the use of many endovascular techniques and devices. These include endovascular stroke devices approved for treatment of acute ischemic stroke, liquid embolic material used to treat brain AVMs and AVFs, and endovascular coils for the treatment of aneurysms. One or two fellows per year train in this two-year program, and in addition, the fellows in Diagnostic Neuroradiology rotate through this section and acquire additional skills in this area.

We are seeking a Fellowship Coordinator to perform the following duties:

  • Review and evaluate applications for completeness during the annual fellow recruitment cycle; compile recruitment information, distribute applications, notify applicants of decisions for interview. Work closely with the Fellowship Program Director to manage the interview process and coordinate the fellowship candidate interview days.
  • Assist with planning section annual events including recruitment, credentialing at SHC/LPCH/VA, orientation, graduation, and faculty retreats, as well as various meetings and program-related events.
  • Compile reports using knowledge of fellowship software. Enter rank order list, maintain fellowship matching records, manage fellowship wish list, oversee annual program evaluation.
  • Maintain confidential fellowship files and monitor records of fellow attendance for all required educational activities, including conferences and other didactic experiences.
  • Track work hours, fellow activities and fellow schedules; Maintain, update and distribute fellow rotation, vacation and leave schedules in electronic systems. Verify trainees' status and activities as needed.
  • Monitor and document the clinical fellowship evaluation process. Fulfill all expected duties as per GME office. Develop and maintain regular interaction and relationship with GME office.
  • Communicate regularly with fellows and faculty regarding the daily activities, such as conference and grand rounds announcements.
  • Provides administrative support to Program Director including scheduling of trainee meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports. EDUCATION & EXPERIENCE (REQUIRED):

    • Two year college degree and one year of relevant experience, or combination of education and relevant experience.

    • Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
    • Agile and quick learner who can adapt easily to Stanford-specific software and clinically related software.
    • Solid oral and written communication skills. Ability to work with all levels of faculty and staff, and handle diverse workload.
    • Must have excellent customer service skills and ability to adapt to changing work environment.
    • Proficient with Excel, Word and other applications required.
    • Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialty guidelines.

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Job: Administration

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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    Job No:
    Posted: 2/21/2018
    Application Due: 4/9/2018
    Work Type: