Administrative Assistant to the Dean
Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.
The Administrative Assistant provides executive-level support to the Dean of the Frank G. Zarb School· of Business and successfully interacts with diverse groups of students, faculty, staff, alums, and the entire University community. This position significantly contributes to the efficient functioning of the School by working independently to perform duties as assigned. In addition, the Administrative Assistant will also serve as a project manager for special projects as needed.
Responsibilities include but are not limited to the following: Coordinating the Dean's schedule and facilitating the planning for all meetings including preparing needed materials; serving as a liaison for all inquiries and engaging with the appropriate personnel to meet deliverables including effectively delegating tasks to staff; drafting and editing correspondence for Dean's signature; supervising the selection and management of the student aides and graduate assistants for the Dean's office including monitoring time records to ensure compliance with University requirements; maintaining appropriate staffing levels in the office while documenting time management.
Bachelor's degree is required. Experience with Ellucian Banner preferred. The successful candidate must be detailed-oriented and have at least five years of progressive experience providing administrative support, including a minimum of two years with an academic department or dean's office, in a fast-paced, intellectually challenging environment. The successful candidate must also possess excellent oral and written communication skills, as well as superb problem-solving skills, exercising independent judgment and discretion to handle a diverse and challenging workload. In addition, the candidate needs to be capable of handling sensitive and confidential issues in a professional manner and handling multiple tasks expediently. Demonstrate outstanding computer skills, with proficiency in Microsoft Office products, including Word (mail merge and tables), Excel, Outlook, Access, and PowerPoint, to create complex documents as needed. Ability to use available databases and the internet to conduct research and gather data as required to carry-out the responsibilities of the position.
Interested applicants must submit a cover letter, resume, and the names and contact information for 3 professional references via email to:
Mr. Brian Caligiure
Senior Assistant Dean for Administration
Frank G. Zarb School of Business
Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.