Assistant Purchasing Associate

Job description

The Department of Purchasing at the State University of New York at Oswego invites applications to fill a full time Assistant Purchasing Associate position.

Posting Date: February 21, 2018

Review Date:  Review of applications will begin immediately and will continue until the position is filled.

Benefit Information: The State University of New York provides an excellent benefit package.  For more information on benefits for full-time United University Professions (UUP) professional staff, visit:   or

Date of Appointment: On/around May 1, 2018 (or sooner if possible)

Description of Responsibilities: Under the direction of the Purchasing Associate, the Assistant Purchasing Associate is responsible to carry out procurement functions by assisting the organizing, directing and implementation of the College purchasing program in order to provide equipment, materials and services efficiently and economically. Must comply with all federal, state and University requirements and sound business practices. Will work with the Internal Control committees to assure Internal Control program meets SUNY requirements. The Assistant Purchasing Associate will assist the Minority and Women Owned Business Program Coordinator and ensure that Minority and Women Owned Business Enterprises are included in competitive quotations and/or sealed bids where possible and meeting goals set forth by the University of the State of New York.

Additional Responsibilities Also Include:               

  • Assist in supervising staff
  • Provide training in purchasing office practices, policies and procedures  
  • Purchasing equipment, supplies and services including service contracts, construction and capital equipment
  • Management and oversight of College procurement-card program



The Assistant Purchasing Associate interacts with all levels of College administration, faculty and staff as well as vendors, SUNY System Administration, and Offices of the NYS Attorney General, General Services and NYS Comptroller.

In addition, will be expected to display a commitment to undergraduate and/or graduate education, and possess communication and interpersonal skills sufficient to work effectively with an increasingly diverse array of students and colleagues.

Required Qualifications:

  • Bachelor’s degree at time of application
  • 2 years’ experience in the purchasing field or working for SUNY
  • Highly proficient in Microsoft Word and Excel
  • Ability to multitask and prioritize competing priorities with an attention to detail
  • Strong oral and written communication skills

Preferred Qualifications:

  • Demonstrated experience within a purchasing department that includes drafting contracts, request for proposal (RFP) development and bidding, vendor negotiations, and processing purchase orders
  • 3 years’ experience in governmental procurement environment, preferably in the State University of New York (SUNY), City University of New York (CUNY) or other New York State agency
  • Public Purchasing Officer Certification (CPPO)
  • An understanding knowledge of items and services available from state contracts and all preferred sources (i.e.: Dept. of Correctional Services, Industries for the Disabled, etc.)
  • Applied knowledge of procurement policies and procedure related to electronic purchasing systems, New York State Procurement card program, New York State procurement regulations and SUNY Construction Fund Guidelines
  • 2-3 years supervisory experience

To Apply:  Submit a cover letter addressing qualifications, resume, copies of unofficial transcript for required degree showing degree awarded and date conferred, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically to:

If you have any questions about the position, please call or e-mail:

Becky Waters, Search Committee Chair


[email protected]

Official transcripts are required prior to hiring.  Files must be complete to be considered.

Visa sponsorship not available for this position.

Description of Department:  The primary function of the Purchasing Department is the procurement of goods and services required by the College to fulfill its mission in education, research, economic and cultural/ social development. Through effective communication, both internal and external, the Purchasing Department strives to provide for the varied needs of the campus community while staying within the laws and regulations of the New York State Office of the State Comptroller, the New York State Office of General Services and the State University of New York. This involves a balance between efficient and timely service to our customers and providing an environment of good sound business controls to protect the assets of SUNY Oswego.

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of "Top Up-and-Coming Schools" in U.S. News “America’s Best Colleges” in 2010, a Kiplinger's “Best College Value” for 2015, and a "Best Northeastern College" by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities.

Additional information about SUNY Oswego can be found at

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.  We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy,

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing [email protected]  

For Campus Safety information, please see the Annual Security and Fire Report (Clery) on the Human Resources Website:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]   




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Job No:
Posted: 2/21/2018
Application Due: 4/22/2018
Work Type: