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Executive Assistant - Information Technology

Job description

Information Technology (IT) is the unified IT organization that supports the vision, values, mission, and goals of the University by providing IT infrastructure, systems, administrative applications, academic resources and related services to faculty, students and staff. Embracing DU's Impact 2025, the division aligns IT resources with University and unit strategic goals and operational plans, providing service in the spirit of One DU.

Position Summary

This position reports to the Vice Chancellor Information Technology and CIO, and is responsible for overseeing, administering, and managing the day to day executive operations of the division, including administrative support for the VC/CIO. In addition, s/he manages the VC/CIOs calendar, and coordinates meetings for all VC/CIO direct reports. S/he supports the document preparation requirements of the VC/CIO, and assists with preparation of documents such as annual reports, division quarterly reports, and strategic plans as needed.

Essential Functions

  • Complete a broad variety of administrative tasks for the VC/CIO including managing an active calendar of appointments; completing expense reports, and composing and preparing correspondence that is sometimes confidential.
  • Prepare agenda and materials for IT leadership meetings, generate professional documents and coordinate meetings for internal and external audiences.
  • Coordinate travel and logistics for the VC/CIO.
  • Serve as a strong and highly professional liaison between the VC/CIO and University community.
  • Coordinate business processes including file creation (hard copy and electronic), management and tracking.
  • Assist the Business Coordinator in on-boarding for new employees and the hiring process; including printing off materials for and participating in phone screens.
  • Relay messages and assist callers and visitors with questions, information and problems.
  • Reconcile packets of p-card holders in the division in collaboration with the Business Coordinator.
  • Organize divisional events including IT forums for all IT personnel across campus at various locations outside of the IT building.
  • Serve as an active and collaborative partner to the IT division and the University.
  • Perform other duties as assigned including assignments from the Director of Business and Operations.

Knowledge, Skills, and Abilities

  • Proficiency in Microsoft Office including PowerPoint, Outlook, Excel and Word, use of Shared Drive and cloud based resources.
  • Strong organizational skills that reflect ability to perform, and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders; including staff, executive and senior leadership, and external partners and donors.
  • Excellent written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving, with strong decision-making capability.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion.
  • Ability to be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals, and meet deadlines in a fast-paced environment.
  • Ability to be a forward-looking thinker, who actively seeks opportunities and proposes solutions.
  • Demonstrated knowledge and ability to effectively engage individuals from broadly diverse communities.
  • Demonstrated commitment to ethnic and cultural diversity.

Required Qualifications

  • Bachelor's degree or an equivalent combination of education and experience.
  • Three years of executive, administrative or office support experience.

Preferred Qualifications

  • Bachelor's degree in business.
  • Experience working in a technology-focused organization, and/or an understanding of enterprise information technology infrastructure.
  • Experience in higher education.

Work Schedule

Monday-Friday, 8:00am to 4:30pm.

Application Deadline

For best consideration, please submit your application materials by 4:00pm on Thursday, March 1, 2018. Position will remain open until filled.

Special Instructions

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply. If you have questions regarding the application process, please contact Jessica Lovan at

Please include the following documents with your application:

  1. Resume
  2. A Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.




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Job No: 005625
Posted: 2/21/2018
Application Due: 4/22/2018
Work Type:
Salary: Negotiable