Senior Academic Affairs Professional

Job description

Hyde Park Campus

2010020 BSD ADM - Academic Affairs

About the Unit
The Office of Academic Affairs, a service and compliance administrative unit of the Dean's Office in the Biological Sciences Division (BSD), reviews appointive actions for faculty, other academic appointees , postdoctoral researchers, and academic visitors proposed by the BSD's twenty-three academic departments. The Biological Sciences Division (BSD) is the largest operating unit of the University of Chicago. It includes the Pritzker School of Medicine, twenty-three academic departments, twelve interdisciplinary degree-granting committees, and more than a dozen research centers and institutes. Our mission is to discover and create new knowledge of living systems, to preserve and communicate knowledge through education, and to nurture and sustain a community of scholars. These scholars pursue this mission through research, the education of basic scientists, physicians, and others interested in living things, and through enlightened and compassionate care of patients in a humane, academic environment. We have a long and rich history of discovery. Our academic departments have each developed and sustained outstanding programs of research and training in a broad range of programs. These are further enhanced by interdisciplinary committees, centers, and institutes. Unique among our peers, our Pritzker School of Medicine and basic biological science programs are housed in one division, allowing for strong collaborations between basic science and clinical research. Faculty, staff and students interact across programs and disciplines, creating collaborative and innovative approaches to the study of complex problems.

Job Information

Job Summary:

The University of Chicago Division of Biological Sciences and Pritzker School of Medicine is recruiting a Senior Academic Affairs Professional to join its Office of Academic Affairs. The successful applicant will help prepare and review appointive actions for faculty, other academic appointees , postdoctoral researchers, and academic visitors proposed by the BSD's twenty-three academic departments.

This position will have reporting relationships to the client departments and to the Office of Academic Affairs. Please consult the Office's website, for an overview of its operations.


  • Coordinate and document faculty and other academic appointee searches using the University's applicant and employee tracking systems
  • Assume comprehensive responsibility for the drafting, review, assembly, and submission of electronic and paper materials in support of departmental appointive actions
  • Onboard faculty, other academic appointees, postdoctoral researchers, and academic visitors, including coordination of privileging with the University of Chicago Medical Center's Medical Staff Office
  • Process visa materials, working with the University's Office of International Affairs
  • Serve as a resource to faculty and faculty administrative leaders on University policy and process matters and on BSD's academic guidelines
  • Utilize oral, written, and electronic communication skills to promote and ensure efficient processing compliance
  • Contribute to process improvement as an advocate for client departments

Additional Requirements

Education, Experience, and Certifications:

  • Advanced degree preferred

  • Previous experience in academic affairs preferred

Required Documents:
  • Cover Letter: Describing how your education, background, and professional experience meet the qualifications for the position, and how you would contribute to the operations described at
  • Resume

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 2/21/2018
Application Due: 3/21/2018
Work Type: