Assistant Director of Undergraduate Research

Job description

Hyde Park Campus

10416 Dean Of Students

About the Unit
The College Center for Scholarly Advancement (CCSA) offers comprehensive support for students pursuing undergraduate research and nationally competitive fellowships, scholarships, and postgraduate opportunities. As a part of its charge to support undergraduates in their scholarly advancement, it aims to provide a College-wide framework for undergraduate research and scholarship, supporting both student and faculty engagement in such initiatives. An integral part of the College and Office of the Dean of Students, CCSA is committed to providing high-impact advising and support for undergraduate scholarship and is rooted in the research mission of the University and the academic mission of the College.

Job Information

Job Summary:

The Assistant Director of Undergraduate Research is a new position within the College Center for Scholarly Advancement (CCSA) and represents a strategic expansion of the unit created in 2015 to support undergraduates applying for nationally competitive fellowships, scholarships and postgraduate opportunities. In recognition of the synergy between the early, comprehensive support of undergraduate research activities and College student success after graduation, this new position will provide critical advising support and strategic leadership for undergraduate research activities across campus but with a particular focus on the Social Sciences and Humanities. In partnership with the Director of CCSA, the Assistant Director of Undergraduate Research will be responsible for developing, managing, and promoting programs and initiatives to support and expand all aspects of undergraduate research and creative scholarship across campus. The Assistant Director will actively participate in the broader activities of CCSA, be a campus leader in promoting and enhancing research and scholarship, collaborate with faculty and College leadership, and other key campus partners on new opportunities, including grant funding, and provide comprehensive advising to College students interested in pursuing undergraduate research across disciplines.

Candidates are to ensure all required documents as listed in the Required Documents section below are submitted.

Responsibilities: (may perform all or a combination of the following):

Student Undergraduate Research Advising (40%):

  • Provide advising to undergraduates interested in pursuing research.
  • Organize and facilitate events and workshops for students to increase a) their awareness of undergraduate research opportunities on/off campus, b) provide guidance on IRB, research ethics, and other best practices, c) discipline-specific training (tools, systems, data collection), and to improve d) their research, communication, and presentation skills. Work with undergraduates to develop and revise submissions to the relevant Institutional Review Board.

Undergraduate Research Initiatives Development and Management (40%):
  • Partner with faculty, departments, and other campus partners in the Social Sciences to help develop new undergraduate research opportunities, programs, and other relevant initiatives for undergraduates.
  • In liaise with STEM faculty and departments to promote and recruit for existing research opportunities and aid in the development of new opportunities as needed
  • Implement effective procedures and tools to manage research programs and initiatives. Oversee and manage grant programs and budget as opportunities are developed.

Communications, Outreach and Data Management (20%):
  • Coordinate across campus to ensure that the CCSA undergraduate research initiatives effectively support the College and University's mission.
  • Maintain a professional identity and highly visible presence for the CCSA undergraduate research enterprise and actively promote undergraduate research among faculty, staff, and students (including maintenance of research pages on the CCSA website, social media presence, printed materials, media/publicity, presentations).
  • Along with the Director of CCSA, actively participate as a representative of the University of Chicago in professional development opportunities sponsored by the Council of Undergraduate Research (CUR), among others.
  • Organize and facilitate professional development opportunities for faculty, related to enhancing undergraduate research; coordinate student and faculty participation in local, regional, and national conferences and other presentations of undergraduate research and creative scholarship.

  • Will possess an in-depth understanding of undergraduate research and creative scholarly activity and an established track record of activities related to undergraduate research, high-impact advising and, broadly, teaching and learning practices in higher education.
  • Have substantive experience working within the broader research enterprise and be able to effectively guide undergraduates in translating their academic interests into viable research experiences.
  • Highly motivated, well-organized, detail-oriented, and resourceful individual who enjoys working closely with undergraduates.
  • Familiarity with students and educational experience in highly selective, top-tier institutions preferred.
  • Demonstrated ability to establish good working relationships with people of different backgrounds.
  • Strong commitment to young adults and the values and goals of a liberal arts education preferred; appreciation for the value of undergraduate research as a scholarly enterprise and as important for student development required.
  • Demonstrated ability to take initiative, provide thought-leadership, and work well as a principle, contributing member to a small team required.
  • Excellent organizational, administrative, and computer skills required; ability to use complex databases and other record keeping systems preferred.
  • Strong event management skills, ability to prioritize and manage concurrent tasks with interruptions, ability to meet deadlines and respond to many emails, in person and phone requests in a timely fashion, required.
  • Demonstrated ability to handle highly confidential information related to students, faculty and staff, required.
  • Demonstrated ability to work under pressure, and manage effectively competing demands;
  • Proven ability to collaborate with faculty and staff.
  • Strong written and oral presentation skills required; teaching experience preferred.
  • Other duties as assigned by Director.

Additional Requirements

Education, Experience, and Certifications:

  • Master's Degree required.
  • Advanced degree preferred.

  • Minimum 2-3 years full-time experience in undergraduate research required.
  • Minimum 2-3 years experience advising undergraduates strongly preferred.
  • Experience in research mentoring, developmental advising, and instruction required.
  • Experience developing undergraduate research best practices and policies preferred.
  • Five years of progressively responsible administrative experience required.
  • Experience with organizing events, facilitating and leading workshops and information sessions required.

Technical Knowledge or Skills:
  • Proficiency in Mac and PC environments
  • Proficiency in Word, Excel, Outlook, PowerPoint and on-line organizational tools
  • Proficiency with websites, database management, social media platforms

Working Conditions and Physical Requirements:
  • Office environment
  • Minimal evening and weekend work
  • Fast-paced environment
  • Ability to lift up to 25 lbs.
  • Ability to sit at a computer for 2-4 hours.
  • Periodic walking to other campus locations

Required Documents:
  • Cover letter, which is to include your interest in this position.
  • Resume
  • List of references

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 2/21/2018
Application Due: 3/28/2018
Work Type: