Temporary Administrative Specialist

Job description

401 N. Michigan Avenue

30345 Booth Advancement

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/

Job Information

Job Summary:

The Temporary Administrative Specialist will provide administrative support, including entering and maintaining stewardship data and coding in Griffin, the alumni and donor database of record, and organizing projects for the Chicago Booth Office of Advancement. The position will directly assist the Senior Associate Director, Donor Relations Operations and the Donor Relations team with stewardship projects including proofreading and editing, production of annual reports, recognition audits and records maintenance, procedure review, and project management. Assist the Associate Director, Operations with the day-to-day support of all operations in the Office of Advancement. This can include ordering office supplies, managing outgoing and incoming mail, processing invoices, calendar support, and meeting coordination.

This is temporary position expected to last six months.


  • Complete Griffin entry of correspondence, documentation, historical records, stewardship notes, and other critical data points.
  • Assists with stewardship-focused projects.
  • Perform administrative duties as needed to support the day-to-day operations of the Office of Advancement and the Donor Relations team.
  • Other duties as required.

  • Excellent organizational and decision-making skills required.
  • Superior professionalism, along with written and verbal communication skills, required.
  • Ability to work on multiple projects simultaneously, set priorities and meet short deadlines required.
  • Ability to ask clarifying questions and choose appropriate sources required.
  • Ability to manage confidential information with discretion and tact required.
  • Exacting attention to detail required.

Additional Requirements

Education, Experience and Certifications

  • Bachelor's degree required.

  • A minimum one year of data or research-related experience in an academic or corporate setting required.
  • A minimum two years of administrative experience strongly preferred.
  • Experience in advancement services, donor relations, or alumni relations strongly preferred.

Technical Knowledge or Skills:
  • Familiarity with the University of Chicago's database system (Griffin) strongly preferred.
  • Proficiency with Microsoft Office required.

Required Documents:


Cover letter

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





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Job No:
Posted: 2/21/2018
Application Due: 4/22/2018
Work Type: