Commodity Manager, Travel

Location
Chicago, IL
Posted
Feb 21, 2018
Institution Type
Four-Year Institution


6054 S. Drexel Ave.

Department
80647 Fin Serv-Pps

About the Unit

Job Information

Job Summary:

The Commodity Manager directs the travel category under the direction of the Category Lead for Administrative, Research and Travel, administers and monitors the travel polices and guidelines to ensure travel parameters are consistent, develops strategic focus for negotiation of travel related services including air travel, ground transportation/car rental, fleet management, lodging and meeting & event planning.

Responsibilities:

The individual will develop supplier relationships that capture and leverage the University's and its affiliates total travel expenditures with cost effective, innovative solutions for the campus traveler. Other duties and responsibilities include:
  • Lead strategy and sourcing contract initiatives in the development of contracts for air, hotel, car rental, meeting management, ground transportation and travel insurance programs as well as other assigned procurement commodities in collaboration with key stakeholders. Conducts agreement formation, review and negotiation to ensure best value.
  • Demonstrate expert in leading complex negotiations.
  • Direct interaction with management in compliance reporting, travel risks, and customer satisfaction issues.
  • Serve as primary liaison with all contracted travel service providers.
  • Manage overall supplier relationships including contracts, performance, reporting of metrics and issue resolution based upon established scorecards.
  • Manage and administrate the University's travel related policies
  • Develop, implement, and maintain a University-wide communication and customer support strategy that will include the development and support of a robust web site as a resource, training, and marketing tool.
  • Initiate, advocate, and communicate changes pertaining to travel management.
  • Monitor, manage and report on any rebates or other revenue sharing sources established.
  • Represent the University at regional and national professional and collegial conferences, forums, and meetings.
  • Maintain a deep network of travel industry and peer relationships to stay abreast of emerging trends and risks.
  • Analyze industry trends.
  • Manage/troubleshoot customer service issues and assuring compliance with our overall corporate travel program and policies.
  • Tracking and fielding of all exception requests to the travel policy
  • Develop a Travel Advisory Council Group that can support travel policy compliance and various travel initiatives to enhance program visibility to campus and disseminate travel information to campus travelers
  • Possess excellent negotiation skills, evidenced by significant deliverables (cost savings, risk mitigation) resulting from completed negotiations.
  • Provide excellent analytical skills identifying customer needs and defining best possible solutions.
  • Benchmark, analyze, monitor and report on travel expenditures and compliance
  • Escalation point for any service related issues and failures including implementing problem solving management to potential high profile issues by acting with speed while ensuring root cause analysis is conducted and corrective action plan is put in place
  • Guide employees through day-to-day travel related issues including policy, travel behavior, compliance improvements, cost savings best practices and training on how to best access the travel website and other travel resources.
  • Manage the Concur Travel online booking tool together with the TMC to ensure traveler profiles are maintained, company settings are correct, functionality needs are reported, and the user experience is kept optimal. Partner with the University Solutions expense team to provide Concur Workshops for employees.
  • Lead the partnership between the University/Concur expense and IT teams and TMC to ensure Concur/Workday data feed is compatible with the Concur travel module.
  • Provides guidance to employees about travel requirements including visa, medical, and special conditions.
  • Strong priority management and attention to detail, including ability to prioritize multiple assignments and deadlines accurately under pressure. Performs daily purchases of commodities and services as assigned and enters procurement data directly into University Procurement systems.
  • Performs final commitment action for procurements under standard procedures of the University. Is authorized to perform discretionary judgment decisions based upon pricing analysis up to the dollar threshold of $250,000; recommend for award competitive analysis and sole source decisions up to the dollar threshold of $200,000. Procurements made above the dollar threshold of $250,000 will be performed under the direct supervision of the Category Lead.

Competencies:
  • Excellent oral/written communication skills.
  • Diligent, flexible, excellent team player.
  • Compelling and persuasive communicator with excellent interpersonal skills to drive influence and negotiations.
  • Strong analytic skills to effectively summarize and present based on the needs of the audience.


Additional Requirements

Education, Experience, and Certifications:

Education:
  • Bachelor's degree required in travel management, business or related concentration

Experience:
  • Thorough knowledge of travel industry operations is required.
  • Five years of corporate travel management, including managing business processes (required)
  • Three to five years of direct procurement related experience (required)


Technical Knowledge:
  • Report development and analysis, sourcing and negotiating services for travel or a related industry
  • Expertise and working knowledge of travel industry reservations, bookings, fulfillment and reporting systems including awareness of common travel industry terms, conditions and related contract terminology required.
  • Considerable skill in managing both business relationship and related contract issues required; expertise and working knowledge of travel industry reservations, bookings, fulfillment and reporting systems including awareness of common travel industry terms, conditions and related contract terminology required.


Required Documents:

Resume, Cover Letter, and Reference list

All required documents must be submitted to be considered for this position

Benefit Eligibility
Yes

Pay Frequency
Monthly

Pay Range
Depends on Qualification

Scheduled Weekly Hours
37.5

Union
Non-Union

Job is Exempt?
Yes

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Background Check Required?

Yes

Posting Date
2018-02-05-08:00

Remove from Posting On or Before
2018-08-05-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR00462

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

PI101288520

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