Assistant Director, Student Preparation

Job description

Hyde Park Campus

59678 Enrollment And Student Advance

About the Unit
Career Advancement serves a student population of approximately 6,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students' success after graduation. Career Advancement offers innovative and comprehensive career development services with a focus on pre-professional preparation, experiential education, and opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development, while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at

Job Information

Job Summary:

Reporting directly to the Associate Director, Student Preparation, the Assistant Director, Student Preparation envisions, designs, and executes high quality career programming and advising services to students and alumni. S/he provides targeted advising and programming in various industry fields. S/he consults with colleagues and partner offices on undergraduate student career issues and cultivates relationships with key offices and student organizations on campus to improve career-related outreach to undergraduates.S/he provides career guidance and advice to help students and alumni attain their internship, job, and/or future academic goals. This includes, but is not limited to, individual appointments, walk-in sessions, e-mail contacts, and other programs and services.


Programming & Outreach (45%):

  • Develop, organize, and lead programs for career explorers and for students seeking internships/careers in a variety of industry fields
  • Programming may include workshops on topics such as career exploration, job and internship search strategies, specific jobs/industries, interviewing techniques, college/work transition, networking, etc.
  • Programming also includes working with colleagues to develop and update supplemental materials for programs as well as comprehensive guides for services offered by Career Advancement.
  • Serve as the Career Advancement liaison to a number of partner offices on campus.
  • Develop and maintain relationships with campus partners as well as with a variety of Registered Student Organizations (RSOs) in order to help educate the campus community about our program offerings and services.
  • Responsible for fourth-year programming and placement, including targeted outreach and communication to fourth-year students, programming and workshops focused on securing post-graduation plans, and gathering and tracking fourth-year student post-graduation outcomes.

Student Support & Advising (45%):
  • Provide high quality career advising to undergraduate students and recent alumni seeking summer, term-time, and full-time employment, research, and advanced degree opportunities.
  • This includes providing one-one-one career advising sessions to undergraduates in the various formats such as scheduled appointments, walk-ins, and electronic/virtual support and communication.
  • Maintain regular schedule of one-on-one advising appointments and provide additional advising hours during busiest times of the academic year.
  • Develop metrics for tracking progress against goals and review goals on a bi-monthly basis with internal team and external colleagues.

Other Duties as Assigned (10%):
  • General administrative and programming responsibilities including, but not limited to, committee membership, meetings with colleagues, participating in all-hands-on-deck programs and other duties as assigned.


  • Expertise in advising, program development, or a related area required.
  • Deep commitment to customer service and the ability to multitask, meet deadlines, and work successfully in a fast-paced environment required.
  • Demonstrated success in maintaining collaborative relationships with diverse constituencies required.
  • Knowledge of career development theory and strong coaching or counseling skills required.
  • Excellent verbal and written communications skills required.
  • Ability to communicate to large groups as well as one-on-one with students, senior management, faculty, academic advisers and alumni, etc. required.
  • Significant knowledge of online resources, spreadsheet, and presentation software required.
  • Willingness and ability to travel and work some evenings and weekends required.
  • Successful experience working both independently and in cross-functional teams required.
  • Self-directed, results-oriented work ethic required.
  • Ability to design and deliver effective career-related programs, including creating well-researched and relevant programs on targeted topics required.
  • Strong presentation skills required.
  • Proficiency with Microsoft Word, Outlook, PowerPoint, and Excel required.
  • Demonstrated ability to master database programs and shared scheduling system and learn new technologies required.
  • Exemplary organizational skills, attention to detail, and editing skills required.

Additional Requirements

Education, Experience, and Certifications:

  • Bachelor's degree required.
  • Master's degree or a comparable advanced degree preferred.

  • A minimum of three years of experience in career counseling or three years of experience in industry specialty required.
  • Experience developing and implementing successful programming, including a communications strategy for marketing programs, recruiting volunteers, and/or liaising with student groups, faculty and academic advisors required.

Technical Knowledge or Skills:
  • Proficiency with Microsoft Word, Outlook, PowerPoint, and Excel required.
  • Demonstrated ability to master database programs and shared scheduling system and learn new technologies required.

Required Documents:
  • Cover Letter
  • Resume
  • References

Other Job Requisition Details:
  • Ability and willingness to work evenings, occasional additional weeknight and weekend days.
  • This position will have a start date no earlier than July 1, 2018.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
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Job No:
Posted: 2/21/2018
Application Due: 4/22/2018
Work Type: